Contract Manager

Administrative Contract Specialist

The New York City Department of Correction (DOC) is an integral part of the City's evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts. Under the direct supervision of the DACCO, the selected candidate will manage DOC procurements governed by the City Charter and the City Procurement Policy Board (PPB) Rules. Specifically, the selected candidate will be responsible for all aspects of a significant portfolio of actions, from development and solicitation of goods and services, through vendor selection to oversight approval and registration. Specific responsibilities include but are not limited to :

• Process the purchasing of goods & services & construction-related services to ensure that services are procured in a timely manner to meet the goals & objectives of the agency;
• Review of procurement documents verifying descriptions & specifications for accuracy & adequacy ensuring conformity & oversight compliance;
• Prepare encumbrances, purchase orders, and requisitions in compliance with Procurement Policy Board Rules and Chapter 13 of the NYC Charter & applicable oversights;
• Consult with appropriate agency staff to address inconsistencies / discrepancies in procurement documents;
• Examine relevant publications, internet and various sources to become familiar with industry / market conditions;
• Perform contracting functions in FMS, PASSPort, PIP, and other City information systems - Prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals form as needed;
• Maintain and update procurement status reports on internal database

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields : program evaluation, contract negotiations / management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation / management, business or public administration; or 2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or 3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https : / / studentaid.gov / pslf / .

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.