Office Coordinator II

Position Summary

Key responsibilities include helping to manage the day-to-day operations of the office organizing materials for elections to governance bodies supporting the Secretary and Deputy Secretary with new member orientation tracking items as they progress through academic governance and maintaining the offices document archives.

Responsibilities :

Election Management and Member Orientation 40%

Provides support in engaging current and future participants in academic governance by :

• Updating materials for new membership orientations for faculty students and administrators on the structure and functions of MSUs shared governance system parliamentary procedure; ensuring members access to those materials.
• Providing support to the Secretary and Deputy Secretary around hosting / conducting new member orientations annually and as necessary throughout the academic year.
• Communicating with Academic Governance leadership about updates.
• Working closely with the Deputy Secretary to facilitate university-level elections annually and as-needed to fill faculty vacancies on the Faculty Senate the eight University-level Standing Committees Advisory-Consultative Committees the At-Large Faculty Representatives on the Steering Committee and other governance bodies. The election process for each governance body varies and the coordinator can expect to :

Manage outreach to college administration and academic units regarding governance elections to raise awareness of opportunities to participate in academic governance with a focus on engaging diverse constituencies for equitable and inclusive representation.

Administrative Support (60%)

Provides administrative support by :

This is a full-time on-site position.

Minimum Requirements

Desired Qualifications

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin citizenship age disability or protected veteran status.

Required Application Materials

Cover letter

Resume / CV

Work Hours

STANDARD 8-5

Website

Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding Eligibility ends October 28 2025 at 11 : 55 PM

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1