Central Records Supervisor

Department Information

This position is open only to Colorado state residents at time of application.

A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

This position is not subject to the Hiring Freeze as outlined in Executive Order Ddue to being critical to protecting the health life and safety of Coloradans.

Our Mission - Engaged employees working together to safeguard lives and t o provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values Unity Honor Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose :

If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as : safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.

Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.

Unmatched Benefits :

We highly value work life balance and offer excellent work-life programs training and enriching professional development opportunities and a wide range of benefits.

Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.

State contribution into Health Savings Account when enrolled in HDHP.

Job protected medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) .

Paid medical leave benefits provided by the State of Colorado.

Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visit Colorado PERA for details.

CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.

The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.

Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits please visit State of Colorado benefits .

Description of Job

About the Work Unit

This work unit exists to be the central repository for all law enforcement records created by the Colorado State Patrol. This includes the day-to-day activities of maintenance retrieval protection retention and destruction of agency law enforcement records.

About the Job

Under supervision of the records manager this position serves in an operational capacity as a central records supervisor. Supervises assigns reviews and coordinates the day-to-day activities of the Central Records unit including the maintenance retrieval protection retention and destruction of agency records; ensures work quality and adherence to established written directives; and performs the more technical and complex tasks to assigned area of responsibility.

Work Environment

• Office sedentary Monday-Friday 8am to 5pm

Key Responsibilities

Personnel Management and Supervision

Supervision and leadership involve scheduling supervising and evaluating work product as the first line supervisor of members who perform distinct and separate units of work generally related as to the purpose but requiring different processes and methodology.

Administers unit level programs to carry out agency objectives written directives by supervising and evaluating subordinate members; executes directives and assignments issued by the unit manager a branch commander and / or executive command staff; monitors unit operations; communicates with the unit manager or command staff on unit / branch performance and items or events of interest; initiates and reviews correspondence; analyzes and disseminates information to subordinate members. Observes operations processes and / or practices and methodologies for quality assurance and liability mitigation. Makes appropriate recommendations for change within their span of control.

Program Administration

This position is responsible for the overall daily administration of the central records team including planning organizing and controlling the daily operations of the records section and workspace. Implements various business processes records management processes audits and compliance processes and ensures the appropriate handling of records in all formats. Ensures the daily facility security and equipment needs are met. Maintains own and subordinates professional and technical knowledge by attending training conferences reviewing professional publications establishing networks and benchmarking industry accepted standards and practices. Communicates appropriately with members internal and external partners using any available format. Writes necessary reports that are complete accurate appropriate and timely. When required attends all hearings and provides complete and accurate testimony. Demonstrates an awareness of the cultural diversity of the community.

Records Management

Under general supervision is responsible for confidential complex administrative work involving input retrieval research update and filing purging of criminal and other law enforcement records. Works with multiple formats of documents including print electronic and digital. May work closely with local state and federal law enforcement agencies and judicial districts. This position responds to and processes criminal justice records requests to include but not limited to : incident reports and subsequent documents body-worn camera in-car camera and other digital media; including administrative records training records and open records. Ensures the release of records in accordance with state and federal statutes. Collects fees for copies of reports prepares and issues receipts maintains cash and check deposits.

Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights

Minimum Qualifications :

Seven (7) years of progressively responsible experience in records management with highly sensitive and complex data entry record processing and file maintenance.

OR

A combination of related education and / or progressively responsible experience in records management with highly sensitive and complex data entry record processing and file maintenance equal to seven (7) years. If education is substituted for work experience an unofficial transcript of the relevant education must be provided with your application.

PREFERRED QUALIFICATIONS

CONDITIONS OF EMPLOYMENT

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board / State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board / State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at : If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action : Colorado State Personnel Board / State Personnel Director Attn : Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax : . Phone : . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

ARE YOU IN NEED OF AN ACCOMODATION

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Human Resources at :

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and / or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our Human Resources department at

RECRUITMENT TIMELINE INFORMATION AND IMPORTANT NOTICES

Supplemental Question : Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.

Transcripts : An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

Military Veterans : If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available / applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.

Structured application review by a panel of SMEs

Required Experience :

Manager

Key Skills

General Counsel,Information Management,Adobe Acrobat,HIPAA,Information Governance,Records Management,Sharepoint,Filing,Knowledge Management,Medical Records,iManage,Taxonomy

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 61812 - 80364