Administrative Assistant 2 - Spokane Community College

Administrative Assistant 2 - Spokane Community College

Community Colleges of Spokane

Location : Spokane CC Main Campus Spokane

Department : District Facilities

Salary Range : $3,665 - $4,882

Starting salary for this position is : $3,665 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

About the Administrative Assistant 2 - Spokane Community College

JOB SUMMARY

Under general direction, the administrative assistant provides administrative support for the campus Director of Operations and maintenance. Responsibilities include : oversee office operations, monitor budgets, collect and analyze facility performance data, prepare reports and maintain records.

Duties And Responsibilities

Perform general administrative duties for the Director such as : answer phones, screen inquiries, manage calendars, attend meetings and take meeting minute notes.

Prepare and maintain administrative reports, division correspondence and email ensuring confidential material is always secure.

Enter, maintain, and extract data in the computer maintenance management system pertaining to facilities work orders.

Oversee the coordination and tracking of staff evaluation processes.

Maintain department handbooks.

Oversee key management and distribution. Maintain related records.

Serve as administrator for Environmental Health and Safety learning management system HSI.

Weekly status reports

Monthly personnel evaluation report

Oversee purchase card accounts and purchase requisitions, following district policies and procedures for issuing cards and making purchases. Review and approve transactions and reconcile monthly statements.

Pay Labor and Industry invoices (elevator permits, hazardous repairs / hazardous operations, Places of Assembly, compressed gas).

Pay SFD Service Notices (fire alarm / sprinklers, range hoods, paint booths, hydrants (dry and wet)).

Maintain distribution of payment vouchers for safety shoes issued for employees.

Prepare vicinity travel reports.

Assist with monitoring and tracking of department assigned budget.

Model professional decorum and mutual respect in all personal interactions.

Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements.

Support and advance the Spokane Colleges strategic plan, and perform other duties as assigned.