Administrative Assistant

Description We are looking for a skilled Administrative Assistant to join our team in Modesto, California. This role is ideal for an organized and detail-oriented individual with experience in certified payroll and administrative tasks. As a part of our team, you will handle a variety of responsibilities that ensure smooth operations and compliance. This is a long-term contract position offering stability and growth in the construction industry.

Responsibilities :

• Set up certified payroll processes for new projects, ensuring accuracy and compliance.
• Prepare and submit required documentation, such as DAS140s and Fringe Benefit Statements, while coordinating with unions.
• Manage subcontractor union letters, maintaining records and verifying compliance with union requirements.
• Review and maintain Certified Payroll Records for subcontractors, ensuring all submissions meet agency standards.
• Assist with the timely and accurate submission of payroll records to relevant agencies.
• Conduct weekly audits to monitor expiring insurance, licenses, and certificates, requesting updated documents when necessary.
• Organize and enter owner and subcontractor information for new projects.
• Handle incoming and outgoing mail and support office operations as needed.
• Coordinate special events, including preparing promotional materials, managing orders, and assisting with event setup.
• Oversee monthly office supply orders for multiple locations, ensuring timely procurement and delivery. Requirements
• At least 2 years of experience in administrative roles, preferably in the construction industry.
• Proficiency in certified payroll processes and familiarity with compliance requirements.
• Strong organizational and multitasking skills to manage various projects and deadlines.
• Excellent communication abilities for coordinating with unions, subcontractors, and internal teams.
• Experience with data entry and maintaining accurate records.
• Ability to audit and monitor documentation, ensuring compliance and timely updates.
• Proficiency in handling office equipment and managing mail and supply orders.
• Knowledge of Certified Payroll principles is a plus.

Please contact Robert Half at 209.554.0521 for immediate consideration.

TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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