Procure-to-Pay (P2P) Specialist

Description

Take on a vital role within a leading health organization. Help ensure a smooth and efficient procurement processes to support the clinics. Take your expertise to the next level. You can do all this and more at UCLA Health.

Under the supervision of the Faculty Practice Group Office Purchasing Supervisor, you will play a key role in coordinating all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. You will also :

Provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries

Facilitate training and provide oversight to assigned managers and clinic staff in helping to assure orders are processed promptly, this includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures

Ensuring the correct coding of transactions and providing supporting documents as needed

Promptly identifies, collects, researches, and analyzes issues related to the procure-to-pay process, and implements solutions

Prioritizes assignments and projects to ensure timely completion

• Assist in additional duties for the department

Salary Range : $32.67 - $49.71 Hourly

Qualifications

Possesses 3+ years of experience

performing purchasing, payables, or financial transactions in a professional

setting. - REQUIRED

Bachelor's degree in accounting, finance,

business administration, or a related field, and / or equivalent experience.

Demonstrates working knowledge of financial

processes, procurement procedures, and internal control practices.

Applies intermediate skills in financial and

data analysis to reconcile accounts and resolve discrepancies.

Proficient in Microsoft Excel, Word, and

financial systems (e.g., Oracle, PeopleSoft, Jaggaer, BruinBuy).

Understands UCLA policies and compliance

requirements for purchasing and accounts payable functions.

Demonstrates strong customer service skills

and the ability to build effective working relationships.

Communicates effectively in writing and

verbally with diverse stakeholders, including vendors and clinical managers.

Exhibits strong organizational skills and

the ability to prioritize multiple tasks in a fast-paced environment.

Demonstrates ability to analyze purchasing

data, assess vendor performance, and recommend process improvements.

Maintains discretion when handling sensitive

financial or personnel information.

Adapts to changing priorities and integrates

new systems and processes effectively.

Applies sound judgment when interpreting

purchasing policies and troubleshooting transaction issues.

Collaborates effectively as part of a team

and independently manages assigned responsibilities.

Demonstrates commitment to accuracy,

compliance, and continuous process improvement.