Executive Administrative Assistant

Job Description

Job Description

Primary Position Objective

Provides administrative support to the Center Director.

Brief Description of Duties

• Composes routine and general type correspondence requiring knowledge of subject matter.
• Answers and screens incoming calls to Center Director's office and screens visitors.
• Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
• Reviews incoming and outgoing correspondence, distributes same, making notes as to action taken and follow up on commitments and assignments.
• Contact Directors to relay information from the Administrative Office.
• Edits correspondence from various departments written for Center Director's signature.
• Develops, modifies, and maintains comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office.
• Maintains reports control log; reminds management staff of pending due dates.
• Maintains significant incident report log; reminds responsible staff of pending due dates.
• Prepares special reports by pulling data from the Job Corps Suite of Applications.
• Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
• Attends meetings, prepares and distributes minutes of these meetings.
• Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from Serrato Corporation and DOL.
• Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Experience

One year secretarial experience required.

Education

High School Diploma or GED required. Associate's Degree in Business preferred.

Certificates / Licenses / Registration

Benefits Offered

Disclaimers