Receptionist and Office Administrator

Receptionist

This position provides office services support to the Seattle Corporate Office. The Receptionist function provides the first point of contact and customer support to visitors and telephone callers, dealing with customer inquiries courteously and efficiently. The Receptionist may also be required to assist in other job functions or special projects as directed by the HR & Office Coordinator. In addition the position will provide back up for the Mailroom Coordinator which entails covering mailroom functions, facilities and reception relief.

Maintain the reception area to provide a welcoming and attractive environment for visitors in line with brand guidelines.

Provide a comprehensive, efficient, and professional reception service.

Receive visitors, determine nature of business and direct to destination.

Answer telephone; may relay messages to the appropriate party.

Provide routine information to callers.

Track and Issue visitor's badge when required.

Validate Parking.

Update internal telephone directory and company contact list.

Process stationary and business card orders as directed.

Manage Loaner Parking Program with badge distribution and scheduling

Provide mailroom back up using software to create badges, mail and receive packages.

Provide HR back up and always supporting and maintaining confidentiality.

Assist the HR team with administrative duties including filing

Support projects that include data entry, mass mailing, invoice distribution, etc.

Assist Outlet Manager and provide daily administrative support as requested for data entry, mass mailing, invoice distribution, etc.

Procure Taxi's and Courier Services to the building as requested.

Process daily incoming and outgoing mail and makes internal office deliveries.

Prepare and send communication as directed.

Maintain lobby and Naples Conference Room for a clean and professional appearance.

Other duties as assigned.

Six months to 1 year experience working in an office support position; reception experience preferred.

Experience with multi-line telephone systems and with handling multiple phone calls.

Experience with a variety of office equipment, including fax machines and copiers

Skills using Microsoft Office Suite preferred

Strong verbal and written communication skills

Must be professional and organized

Customer experience minded with strong focus

Ability to lift and / or move up to approximately 50 pounds occasionally

Occasionally able to bend / stoop / kneel and / or twist as required

Rate Range : $22.00 to $28.00 per hour

Tommy Bahama is an equal opportunity employer and does not discriminate against qualified applicants based on race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making or any other characteristic protected by law.