Administrative Assistant or Administrative Assistant, Senior

At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of Team Plano , our organizational Values (what is most important to us) make up the acronym, SERVE (S tewardship E ngaged R espectful V isionary E xcellence ).

Job Details

The successful candidate may be offered a position in either the Administrative Assistant or Senior Administrative Assistant classification, depending on the selected candidate's qualifications. The current hiring salary range for the Administrative Assistant is $20.00 - $22.00 per hour; for the Senior Administrative Assistant, $23.00 - $25.00 per hour.

Do you love being the go-to problem solver who keeps operations running seamlessly? The City of Plano's Engineering Department is seeking an Administrative Assistant with strong communication skills, a creative spark, and exceptional organization. Beyond core administrative duties, you'll take the lead on department website updates and small creative projects-so experience with design tools or web content is a big plus.

If you thrive on variety, take pride in precision, and want to support a team that makes a real impact in the community, this role offers an exciting chance to shine.

There is flexibility for employees to work 7 : 00 AM - 4 : 00 PM, 8 : 00 AM - 5 : 00 PM, or 9 : 00 AM - 6 : 00 PM, according to preference.

As a valued Team Plano member, you will receive numerous benefits :

• Comprehensive medical, dental, and vision plans
• Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2 : 1 upon retirement
• Enrollment in the Retirement Security Plan (RSP) which is fully funded by the City
• Up to three weeks of paid vacation
• Up to three weeks of paid sick leave per year
• Nine paid holidays
• Tuition Assistance
• Free Library Card
• Free recreation center membership

And so much more! Learn about our benefits here.

Every person matters. Every job has purpose. Together we make a difference. Join Team Plano!

Administrative Assistant (The job description for the Senior Administrative Assistant is listed below.)

Distinguishing Characteristics : This is the entry-level classification in the Administrative Assistant series that follows routine procedures and implements processes to accomplish end results, within guidelines. Immediate supervision is available upon request. This class is distinguished from Administrative Assistant, Senior in that the latter performs more complex technical, investigative, and supervisory duties requiring a higher level of knowledge and skill.

Examples of ESSENTIAL JOB FUNCTIONS

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Marginal Duties :

Typical Decisions : The incumbent decides on work priorities and when to answer or defer inquiries.

Minimum Qualifications :

Knowledge of : General office procedures; department policies and procedures; customer service etiquette.

Skill in : Communicating clearly both verbally and in writing; following directions; operating a personal computer and standard software.

Education : High school diploma or GED equivalent required.

Experience : Six (6) months of clerical experience preferred.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

Licenses and Certifications : None.

Conditions of Employment : Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.

Senior Administrative Assistant

Distinguishing Characteristics : This is the journey-level classification in the Administrative Assistant series. The incumbent plans detailed methods to attain desired objectives working within established policy. Methods require use of initiatives and resourcefulness in developing processes and procedures. Works under indirect supervision, conferring with supervisor on unusual matters. This classification is distinguished from the Administrative Coordinator position in the latter reports to a department director and has responsibility for monitoring, performing, organizing, and coordinating work between multiple units or departments.

Examples of ESSENTIAL JOB FUNCTIONS

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Marginal Duties :

Typical Decisions : The incumbent must decide work priorities and use independent judgment to coordinate departmental activities.

Minimum Qualifications :

Knowledge of : Office practices, procedures, equipment, and software, including word processing, spreadsheet and other software applications; rules of grammar; practices of document preparation; applicable laws or ordinances; department policies and procedures.

Skill in : Communicating clearly both verbally and in writing; completing basic mathematical calculations; operating a computer and standard software; establishing and maintaining effective working relationship; completing multiple tasks simultaneously. Depending on area of assignment, preference may be given to candidate who are bilingual in English and Spanish.

Education : High school diploma or GED equivalent required.

Experience : Three (3) years of progressively responsible clerical or administrative support experience required.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

Licenses and Certifications : None. State of Texas Notary Public preferred depending on area of assignment.

Conditions of Employment : Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.

Physical Demands and Working Conditions : This is primarily an office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment ; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone . Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees may be required to lift, carry, push, and pull materials and objects weighing up to 25 pounds .

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and / or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Equal Employment Opportunity

Equal Opportunity Employer - EOE / M / F / V / D

Open positions are subject to close without notice.