Accounts Payable Rep

Job Description :

VALLEY MEDICAL CENTER

Job Description

Finance

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization.

TITLE : Accounts Payable Rep

JOB OVERVIEW : To accept the responsibility of safeguarding the company's assets. To provide superior customer service to business partners and vendors by disbursing funds in an accurate, reliable and timely manner while complying with federal and state regulations.

AREA OF ASSIGNMENT : Finance

HOURS OF WORK : Monday - Friday as assigned.

RESPONSIBLE TO : Director of Treasury

PREREQUISITES :

Minimum of 2 years of accounts payable experience required.

Associates or Bachelors' degree in business or related strongly preferred.

Proficient with MS Office products, specifically MS Office Excel and Word

Experience using an online Accounts Payable system required. Infor / Lawson experience preferred.

Proficient with personal computers, Excel, and Word

Infor / Lawson experience, preferred. Other scalable A / P systems acceptable

Supply Chain experience, preferred

Has a working knowledge of accounting terminology and practices.

Updated knowledge of Federal and State regulations (1099's, sales tax, etc.)

QUALIFICATIONS :

Excellent organizational and time management skills.

Demonstrates effective communication and interpersonal skills within a diverse

population.

Flexible, adaptable, and can effectively cope with change.

Demonstrates the ability to communicate with tact, poise, courtesy, respect and compassion.

Able to prioritize tasks, carry out assignments independently and within a team, and to practice good judgment.

Demonstrates a commitment to the organizational values by displaying a professional attitude, and appropriate conduct.

Neat and well-groomed appearance.

UNIQUE PHYSICAL / MENTAL DEMANDS, ENVIRONMENT, AND WORKING CONDITIONS :

See Generic Job Description for Administrative Partner.

PERFORMANCE RESPONSIBILITIES

Generic Job Functions : See Generic Job Description for Administrative Partner.

Essential Responsibilities and Competencies :

Process and date stamped daily mail.

Review and validate documentation for completeness and proper authorization before initiating payment.

Process outbound payments on a timely basis whether physical check or electronic payment.

Match inbound invoices to proper purchase order and if no discrepancies process within discount time frame.

Research any discrepancies and notify buyer or manager of any vendor problem.

Return items not completed appropriately or with inadequate documentation to the manager of the department.

Expense items to the correct accounting period and assist finance staff on monthly and year end accruals.

Reclass expenses within a cost center as needed due to errors.

Properly accrue and pay sales tax based on Washington State laws

Ensure that discrepant invoices are resolve in a timely manner.

Ensure that vendors are set up with the established guidelines.

Reviews all payments for potential duplicate payments.

Be able to determine categories of 1099 payment types, identify invoices on whether they are 1099 payments, and adjust invoices as needed.

Ascertain that a W9 is on file for contracted payments related to individuals, physicians, etc.

Develop skills to apply to all functions in the financial system. Store documentation in compliance with VMC guidelines.

Maintain positive customer relations with vendors and hospital personnel.

Maintain communication with management of the A / P function.

Demonstrate conformance to Valley Medical Center's policies and procedures.

Work with Supply Chain and ensuring payments made in a timely manner to vendors. Including but not limited to matching discrepancies, chargebacks, credit memos, system RNI reports, other ERP functions as needed, etc.

Assist audit requests as needed.

Assist with special project as assigned.

Perform all job function in a manner consistent with Valley's cultural expectations defined as Valley Values. These characteristics include quality performance, demonstrating compassion, respect, teamwork, community centered awareness and innovation.

Performs other related job duties as required directly related to accounts payable.

Revised : 11 / 20

Grade : OPEIU-B

FLSA : NE

CC : 8512

Job Qualifications : PREREQUISITES :

Minimum of 2 years of accounts payable experience required.

Associates or Bachelors' degree in business or related strongly preferred.

Proficient with MS Office products, specifically MS Office Excel and Word

Experience using an online Accounts Payable system required. Infor / Lawson experience preferred.

Proficient with personal computers, Excel, and Word

Infor / Lawson experience, preferred. Other scalable A / P systems acceptable

Supply Chain experience, preferred

Has a working knowledge of accounting terminology and practices.

Updated knowledge of Federal and State regulations (1099's, sales tax, etc.)

QUALIFICATIONS :

Excellent organizational and time management skills.

Demonstrates effective communication and interpersonal skills within a diverse

population.

Flexible, adaptable, and can effectively cope with change.

Demonstrates the ability to communicate with tact, poise, courtesy, respect and compassion.

Able to prioritize tasks, carry out assignments independently and within a team, and to practice good judgment.

Demonstrates a commitment to the organizational values by displaying a professional attitude, and appropriate conduct.

Neat and well-groomed appearance.