Payroll and Tax Specialist

The Payroll and Tax Specialist is a critical role responsible for the accurate and timely processing of payroll, ensuring complete compliance with federal, state, and local tax regulations for our growing organization. As a member of the payroll team, this role will co-support a dynamic population of approximately 1,200 employees (and growing!) across multiple Centers of Excellence (COEs) and geographic locations.

Requirements

Payroll Operations

o Process Payroll : Execute the end-to-end processing and reconciliation of multi-frequency payrolls (e.g., bi-weekly, weekly) for employees, ensuring all hours, wages, deductions, reimbursements, and withholdings are entered and calculated correctly.

o Data Integrity : Verify all payroll-related data, including new hires, terminations, rate changes, transfers, and benefits deductions across various COEs. Partner with Finance to ensure accurate General Ledger mapping.

o Garnishments and Deductions : Accurately process and remit involuntary and voluntary deductions, including child support, tax levies, and retirement contributions.

o Timesheets : Work with COE local HR to ensure timely and accurate reporting of hours worked within the timekeeping system in order to effectively process payroll.

o External Benefit Processing : Complete 401k & HSA reconciliation and ensure timely submission following each processed payroll.

Tax Compliance and Reporting

o Multi-Jurisdictional Tax Management : Ensure complete compliance with all payroll tax laws, including federal, multi-state, and local withholding, unemployment, and employer tax obligations for all COEs.

o Tax Filings and Remittance : Manage timely and accurate preparation and submission of all required tax filings and remittances for all entities and jurisdictions.

o Tax Registration : Partner with Paylocity for new tax registrations and closing of tax accounts that are no longer needed

o Quarterly Tax Reconciliation : Review and reconcile quarterly 941s for all COEs.

o Year-End Reporting : Coordinate and execute year-end payroll activities, including balancing, reconciliation, and accurate production and distribution of W-2s and 1099s.

Systems and Collaboration

o System Management : Co-manage the payroll and tax modules within the HRIS, including configuration, testing of system updates, and troubleshooting.

o Process Improvement : Identify, recommend, and implement improvements to payroll processes and system workflows to enhance efficiency and minimize risk and manual intervention, particularly in support of the scaling organization.

o Customer Service : Serve as a subject matter expert, resolving complex payroll, tax, and system queries from employees and HR partners across all Centers of Excellence in a timely and professional manner.

Audit Support : Prepare detailed reports and documentation to support internal, external, and government audits (e.g., 401(k) audits, workers' compensation audits).

Attributes :

• Safety Focus : Prioritize safety in all actions. Actively follow safety protocols, identify potential hazards, and take immediate steps to correct or report unsafe conditions. Model safe behavior for others and contribute to a culture of workplace safety.
• Have Humanity : Respect the input and ideas of everyone to create the best possible outcome.
• Be Transparent : Value transparency in all interactions, ensuring honesty and openness with each stakeholder.
• Drive Innovation : Seek new ways to improve and take on new challenges.
• Be Resilient : Adapt to the ever-evolving business needs enabled by resourcefulness and agility.
• Always Reliable : Deliver on your commitments and achieve your goals. Show up to work on time and complete your assigned tasks.
• Grit : Learn new things, actively seek feedback and training.
• Ownership Mindset : Take full responsibility for the quality and efficiency of your work. Proactively identify issues, offer solutions, and follow through. Treat company resources and goals as your own.

Required Knowledge / Experience :

Excellent written and verbal communication skills, with the ability to clearly explain complex tax and payroll concepts to employees and management.

Work Environment and Physical Demands :

o Mobility : Ability to move around the manufacturing plant, including walking, standing, and climbing stairs.

o Manual Dexterity : Occasional use of hands to handle or feel objects, tools, or controls.

o Lifting : Ability to lift and carry items up to twenty-five (25) pounds. All lifting should be done following OSHA standards.

Visual and Auditory Requirements : Must be able to see and hear well enough to navigate the plant safely and communicate effectively with team members.

Additional Information :

Employment is contingent upon the successful completion of all pre-employment requirements, including a background check and pre-employment drug screening, in accordance with applicable law.