Office Administrator

Job Description

Boeing Commercial Airplanes (BCA) Electrical Systems Responsibility Center (ESRC) team is seeking an Experienced Executive Office Administrator (level C) to join the team in Everett, WA.

This is an exciting opportunity to be part of an innovative and diverse team. We are committed to provide our team equal opportunity for growth in a stable work environment. We encourage every teammate to feel empowered to bring their best through creativity, innovation, and diversity as this drives a positive culture through transparency, safety, quality, and respect. Above all, Employees will be provided the opportunity to seek, speak, and listen within the organization which they are encouraged to share externally with each Boeing customer to build balanced work relationships.

Position Responsibilities :

Performs the following tasks for managers on the executive payroll : Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.

Collects and compiles data to provide visibility of status for traveler's review and / or signature.

Creates, edits and maintains electronic and written communication.

Tracks and maintains information relative to department and business operations.

Verbally communicates a wide variety of information to multiple audiences.

Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.

Prioritizes and schedules management-level employee time and availability for efficient use of time.

Tracks and maintains designated conference room schedules for availability and efficient use of resources.

Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.

Orders and maintains office supplies.

Plans and implements logistics for executive level internal and external events.

Provides guidance for less experienced employees.

Works under limited supervision.

This position is expected to be 100% onsite. The selected candidate will be required to work onsite in Everett, WA.

This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R.§120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee. Do you meet this requirement?

Basic Qualifications (Required Skills / Experience) :

3+ years of experience in managing leadership schedules and calendars using Microsoft Outlook

3+ years of experience providing administrative support to multiple customers, such as executives, managers, and staff members

3+ years of experience with Microsoft Office Products like Outlook, PowerPoint, Excel, and Word

Preferred Qualifications (Desired Skills / Experience) :

Bachelor’s degree or higher

3+ years of experience in data / file management (e.g. ability to organize, sort, label, scan, and otherwise manipulate paper and electronic inspection records as required)

3+ years of experience in a role that required strong attention to detail

Drug Free Workplace :

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits :

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Target Pay Summary : $64,000 - $78,000

Language Requirements :

Not Applicable

Education : Not Applicable

Relocation :

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement :

This is not an Export Control position.

Safety Sensitive :

This is not a Safety Sensitive Position.

Security Clearance :

This position does not require a Security Clearance.

Visa Sponsorship :

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift :

Shift 1 (United States of America)

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Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military / veteran status or other characteristics protected by law.

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