Accounts Payable Specialist

POSITION SUMMARY :

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Accounts Payable Specialist & Finance Office Support at the YMCA of Greater Springfield creates a safe and positive atmosphere that welcomes and respects all individuals while receiving and maintaining all information pertaining to the accounts payable system.

OUR CULTURE :

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality everyday. We are welcoming : we are open to all. We are a place where you can belong and become. We are genuine : we value you and embrace your individuality. We are hopeful : we believe in you and your potential to become a catalyst in the world. We are nurturing : we support you in your journey to develop your full potential.

ESSENTIAL FUNCTIONS :

1. Organizes resources and deliverables to best meet intended goals and outcomes.

2. Processes invoices for payment.

3. Audits check requests and purchase orders for completeness and makes corrections as necessary.

4. Inputs vendor and expense distribution data in the accounts payable system.

5. Coordinates accounts payable check runs upon approval.

6. Files appropriate documentation and maintains accounts payable files and archives.

7. Voids checks and credits appropriate accounts as needed.

8. Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable / journal entry matters.

9. Responds to challenges with possible solutions in a timely manner (e.g., works with vendors and staff to resolve invoice discrepancies).

10. Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS.

11. Prepares and reconciles advances for programs.

12. Maintains and reconciles petty cash account.

13. Abandoned property annual filing.

14. Back up for A / R of state contract billings.

15. Cross train other functions within administrative office.

16. Assist SVP / CFO with all items needed.

17. Job functions subject to change with organizational needs.

LEADERSHIP COMPETENCIES :

• Critical Thinking & Decision Making
• Fiscal Management
• Program / Project Management

QUALIFICATIONS :

WORK ENVIRONMENT & PHYSICAL DEMANDS :