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Accounts Payable Coordinator
Accounts Payable CoordinatorFOH, Inc. • Miami, FL, US
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Accounts Payable Coordinator

Accounts Payable Coordinator

FOH, Inc. • Miami, FL, US
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Job Description

Job Description

C ompany Overview :

Established in 2002, FOH® is a global award-winning hospitality and foodservice manufacturer brand including : Front of the House® and room360˚ by FOH®. Delivering more than products, our company and culture has received numerous recognitions through the years and was also featured in Fortune Magazine as “Best Workplaces in Manufacturing and Production”. We are proudly certified as WBENC (Women’s Business Enterprise National Council) and LGBT Business Enterprise (LGBTBE®) partners and suppliers.

FOH® offers an environment where entrepreneurial spirits are given the opportunity to grow without limits in a culture where you can influence the company's path. We are guided by our inclusive team, culture, commitment to sustainability, and diversity.

DEI Workplace™ Certified 2023-2025 | Most Family Friendly Employers™ 2023-2025 | Best Workplaces in Manufacturing & Production™ 2023 | Best Dog-Friendly Company 2021 | Great Place to Work® Certified 2018-2020 | Best Workplaces in Manufacturing & Production™ 2020

Position Summary :

The AP Coordinator is part of the Finance & Accounting team. This role contributes to the success of the company by participating in Accounts Payable (A / P), cashflow, and any other functions of the Finance and Accounting team. This position supports our vision by balancing the accounting needs of business partners, industry representatives, vendors, and team members.

Additional Information :

  • This is a permanent, full-time salary position (Exempt)
  • Our Headquarters office is located at 7630 Biscayne Blvd., Miami, FL 33138
  • This role participates in our hybrid schedule

Hybrid Schedule : Monday & Friday; 2 days working remotely. Tuesday, Wednesday & Thursday; 3 days working in the headquarters office.

  • This role will handle AP for both US and Mexico

    • Major Duties Include :

    Invoice Processing :

  • Review and process vendor invoices, ensuring accurate coding and approval through AI platform
  • Verify and reconcile invoices with purchase orders, contracts, and receipts
  • Verify and reconcile corporate card expenses through online platform
  • Verify and reconcile intercompany expenses and balances

    • Vendor Management :

  • Maintain accurate vendor records, including balance, payment terms, bank and contact information
  • Respond to vendor inquiries regarding payment status and resolve any discrepancies or issues
  • Establish and maintain positive relationships with vendors and internal teams

    • Payment Processing :

  • In conjunction with treasury management, prepare and process weekly accounts payable disbursements
  • Ensure compliance with company policies and procedures in all payment processes
  • Manage and track payment schedules and deadlines to avoid late fees and missed payments

    • Reconciliation & Reporting :

  • Assist with monthly, quarterly, and year-end accounts payable reconciliations
  • Maintain and update accounts payable reports, including aging reports, cashflow, and accruals
  • Assist with financial audits by providing supporting documentation and explanations for accounts payable transactions

    • System & Process Improvement :

  • Utilize accounting software and AI platform to streamline accounts payable processes
  • Assist with the implementation of new technologies or upgrades to improve efficiency
  • Identify opportunities to enhance processes, reduce errors, and improve overall workflow

    • Compliance & Documentation :

  • Ensure compliance with company policies, accounting standards, and regulatory requirements
  • Maintain thorough and organized records of all accounts payable transactions
  • Assist with the preparation of tax-related documents, including 1099 forms.

    • Other Duties :

  • Assists Controller with other projects
  • Demonstrates integrity in all work produced ensuring it is both on-time and audit-ready
  • Updates the departmental standards as needed
  • Records personal daily punches and approves accurate bi-weekly time and attendance records
  • Actively participates in all one-on-one and group meetings
  • Assists in other duties and projects as needed and directed
  • Promotes our FOH® Culture in all interactions

    • Education, Experience & Computer Skills :

  • College degree in Accounting, Finance or related
  • Minimum 3+ years’ experience in AP and bookkeeping, or related
  • Proficient in Microsoft Applications, Excel
  • Proficient with ERP systems, SAP Business One Accounting System
  • Proficient with Business Partner portals, Banking platforms
  • Knowledge in Concur software highly desired

    • Skills Needed for Success :

  • Strong customer service and interpersonal skills
  • Critical accuracy in all financial transactions and projects
  • Ability to handle confidential information
  • Follows direction and works under pressure to meet deadlines
  • Stress and time management skills
  • Analytical, creative, practical problem-solving skills
  • Customer service and interpersonal skills
  • Work collaboratively and as part of a diverse team
  • Communicate with excellence and clarity both verbally and in writing
  • Project management skills and strong attention to detail
  • Tech- savviness
  • Strategic thinking, planning and execution
  • Ability to re-arrange tasks as priorities change

    • Desired Characteristics and Qualifications :

  • High emotional intelligence
  • Flexible to work outside of normal work hours
  • Organized, action and detail-oriented
  • Demonstrates sound work ethics
  • Possesses cultural awareness and sensitivity
  • Highly enthusiastic, positive-minded and composure in challenging situations
  • Thrives in a goal-driven environment
  • Nimbleness to respond to everchanging priorities in a high-growth environment

    • Benefits & Pay :

    FOH®, Inc. recognizes that our team members are our most important assets; therefore, we are committed to offering a comprehensive benefits package that provides protection and well-being for our team and their families.

    The salary / hourly range for this role represents numerous factors considered in the hiring decisions, including, but not limited to, work experience, territory, geographical location, etc. As such, starting pay for the successful candidate(s) could fall anywhere within the stated range. Beyond base compensation, FOH® proudly offers bonus incentives, health benefits, retirement savings plans, time off programs, and perks. (Onsite gym and workout classes, pet-friendly office, daily Cuban coffee, flexible schedule options, volunteer time off, fresh fruits and snacks, and our collaborative culture)

    Passionate about what we do and how we do it, we value different perspectives from people of all backgrounds and actively recruit diverse team members. "Be yourself! We like it that way". Bring your experience and join a team that strives to deliver impactful solutions to our partners worldwide.

    Our websites are the perfect place to learn more about FOH®

    www.fohworldwide.com

    www. fr ontofthehouse.c om | www.roomthreesixty.com

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    Account Coordinator • Miami, FL, US

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