NEW JOB OPENING ADMIN ASSISTANT IN SUN PRAIRIE, WI, USA!

Job Description

Required Education :

• High School Diploma or equivalent

Required Qualifications / Skills / Experience :

Strong customer service and front-desk reception experience

Office administration and facilities coordination experience

Proficiency in Microsoft Office tools (especially Excel and PowerPoint)

Admin Asst IV Duties :

Serve as the primary point of contact at the front desk / lobby; greet all visitors and manage sign-ins in accordance with Physical Security Policy.

Uphold corporate image and professional reception standards at all times.

Maintain a clean, safe, and organized reception and workplace environment.

Deliver exceptional face-to-face customer service to all visitors and employees.

Coordinate booking of meeting rooms and catering requests with accuracy and efficiency.

Manage the enquiries inbox and ensure prompt and professional responses.

Report building, equipment, and maintenance issues to relevant stakeholders without delay.

Maintain and update catering and meeting calendars to support business needs.

Understand the company structure and share relevant information with colleagues when necessary.

Support access card issuance and basic onboarding activities for new hires.

Monitor and replenish inventory of stationery, batteries, and kitchen consumables.

Work closely with key suppliers and contractors to support office maintenance and supplies.

Ensure all reception and administrative functions comply with legal and regulatory requirements.

Utilize intermediate Excel and PowerPoint skills to support data collection and reporting (Sustainability, Office Utilization, Department Metrics.

Industry :

Insurance

Estimated Start Date :

01 / 05 / 2026

Dress code :

Business Casual

Only those lawfully authorized to work in the designated country associated with the position will be considered.

Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits :

For information and details on employment benefits offered with this position, please visit here . Should you have any questions / concerns, please contact our HR Department via our secure website .

California Pay Equity :

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13 / 10-91.).