Coordinator III - Chief Technology Officer

Position Purpose

Provides professional support to the division by performing complex and diverse duties related to administrative functions. Assists Chief Technology Officer in overseeing, organizing, planning, implementing, and monitoring the operation of all components, goals, and functions for the Division of Technology. Performs administrative duties so that the office operates efficiently and runs smoothly; assures discreet handling of all business. Conducts, organizes, and coordinates the office’s administrative duties and events, including the office’s workflow and staff utilization. Serves as a point of contact in the absence of Division of Technology leadership.

ESSENTIAL JOB FUNCTIONS

Operational Efficiency

• Coordinates work with office staff, coordinates and maintains effective office procedures, efficient workflow, and provides work direction.
• Provides advice and guidance to staff with respect to administrative procedures, processes, and practices; serves as liaison with other central office departments as necessary.
• Prepares presentations and reports using PowerPoint, Excel, and other software as appropriate for meetings and presentations to the Board.
• Provides information to District personnel, community groups, educational agencies, and the public concerning District policies and procedures.
• Initiates and prepares correspondence and reports; reviews and monitors reports submitted by departmental personnel for action, correlates and edits materials submitted by others as needed.
• Provides research assistance for employee grievances, open records requests, or other personnel matters.
• Maintains physical and computerized departmental files.
• Performs actions authorized during the absence of the Chief and uses initiative and judgment to see that matters requiring attention are referred to delegated authority.

Strategic Planning & Change Management

Progress Monitoring & Compliance

Professional Learning Community

Safety

Supervisory Responsibilities

Personal Work Relationships

Other Duties as Assigned

Knowledge, Skills & Abilities

Travel Requirements

Physical & Mental Demands, Work Hazards

Minimum Required Qualifications

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.