Project Management Assistant

Project Management Assistant

Within SSOE's Advanced Technology division, we specialize in high-tech facility design, offering top-tier design and engineering services to a diverse array of clients and markets. Our team is composed of highly skilled and knowledgeable professionals who excel across various disciplines. We pride ourselves on our cross-disciplinary approach, which allows us to understand and address our clients' needs more comprehensively than traditional, siloed methods. What sets us apart is our ability to seamlessly conceptualize, plan, and detail every aspect of design. Our in-house experts collaborate closely, optimizing and enhancing our work through multi-discipline strategy sessions. By leveraging cutting-edge techniques and state-of-the-art software, we deliver industry-leading technology and innovative solutions from day one.

SSOE is seeking a highly skilled and experienced Project Management Assistant to join our team. The ideal candidate will have professional-level Mandarin interpreting and translation skills and the ability to accurately and efficiently translate technical documents, facilitate real-time discussions, and bridge language and cultural gaps to ensuring clear communication, project alignment, and successful outcomes. This language proficiency not only enhances efficiency but also builds trust and fosters stronger client relationships.

Responsibilities

• Collaborate with engineers, designers, and project managers to ensure seamless project execution. Serve as a primary point of contact for project-related inquiries and information dissemination.
• Provide professional verbal and written interpretation and translation between Mandarin and English to facilitate effective communication with stakeholders, clients, and team members, as required by the role.
• Coordinate and manage the exchange of information between the design team and the project management team to ensure alignment and effective collaboration.
• Facilitate project meetings, prepare agendas, and distribute meeting minutes. Assist in the creation and tracking of action items.
• Proactively identify and address project-related issues and bottlenecks, escalating critical issues to project managers for resolution.
• Maintain and manage comprehensive project documentation, including permits, technical drawings, specifications, submittals, and RFIs.
• Implement and manage a robust document control system, ensuring version control, accessibility, and compliance with industry standards and client requirements.
• Ensure compliance with document retention policies and procedures.
• Manage and archive project close-out documentation.
• Prepare, coordinate, and track permit applications for local, state, and federal agencies, including environmental permits, building permits, and occupancy permits. Assist in the preparation of permit packages and ensuring accuracy and completeness.
• Assist in the preparation of project status reports, highlighting key milestones, risks, and issues.
• Utilize advanced features of software tools such as Bluebeam Revu for markups, quantity takeoffs, and collaboration.

Qualifications

This position is an onsite role that will require you to work onsite each day and be located in the N. Phoenix, AZ area. Remote or hybrid work arrangements for this role are not available.

Join us at SSOE, where your expertise will thrive in a dynamic, collaborative environment dedicated to pushing the boundaries of design and engineering excellence. If you're passionate about innovation and eager to make a significant impact, we invite you to apply and become a part of our forward-thinking team.