Accounts Payable Specialist

JOB SUMMARY / ACCOUNTIBILITY :

The Accounts Payable Specialist is responsible for managing vendor payments employee reimbursements and related financial transactions. This role includes processing invoices maintaining vendor records reconciling statements and ensuring timely payment of utilities and leases. The specialist will assist with month-end closing handle inquiries and support year-end 1099 processing. Strong communication attention to detail and adherence to company policies are essential for success in this position.

GENERAL RESPONSIBILITIES :

• Process accounts payable invoices (internal and external) and ensure timely and accurate payments to vendors.
• Set-up new vendor records. Verify vendor tax status Organization or Individual either 1099 or non 1099 vendor.
• Process employee reimbursements per-diems and other necessary expenses
• Track the payment of all utilities and leases request missing invoices / statements and ensure timely payment.
• Maintain accurate and up-to-date accounts payable records in accordance with general accounting standards.
• Reconcile vendor statements and resolve any discrepancies in a timely manner.
• Properly and efficiently communicate with vendors (internal and external) to resolve any issues related to payments or invoices.
• Manage the accounts payable email and the postal mail received box and respond to inquiries promptly and professionally.
• Assist with month-end closing activities related to accounts payable including reconciliations and accruals.
• Monitor accounts payable aging reports and ensure timely payment of outstanding invoices.
• Prepare and process electronic payments and auto payments within the bank which includes processing a draft to be applied in Blackbaud.
• Prepare and process checks to be issued to vendors. Create a positive pay report to be uploaded into the bank.
• Email vendors remittances of expected payments as processed.
• Complete year end reconciliations to create and process 1099 / 1096 annual tax forms.
• Ensure compliance with company policies and procedures related to accounts payable.
• Provide support for other accounting and finance functions as needed.

POSITION QUALIFICATIONS :

WORKING AND ENVIRONMENTAL CONDITIONS :

Works in a normal office environment with usual pressures of managing personnel and dealing with time constraints. Because of multiple sites within the department and the need to meet with others within the community it is common to drive to several locations sometimes in inclement weather.

CONTINUOUS QUALITY IMPROVEMENT AND ETHICAL CONDUCT :

Salary Description

$48880-$50500

Required Experience :

IC

Key Skills

Business Continuity Planning,Food Technology,ABAP,Import,Electrical & Automation,Adobe

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 48880 - 50500