Accounts Payable Specialist

Salary : $41,383.36 Annually

Location : Tallahassee, FL

Job Type : Full-Time

Job Number : APS-01

Department : Fiscal Operations

Division : General Accounting

Opening Date : 10 / 17 / 2025

Closing Date : 11 / 15 / 2025 5 : 00 PM Eastern

General Description of Duties

This position performs administrative and accounting work in support of the agency. The majority of duties involve processing invoices and training / travel requests for payment, reconciliation of vendor and general ledger accounts, and scanning related documents into the document archive incompliance with General Orders. This position adheres to the agency core values of honesty and integrity, accountability, teamwork, trust and respect and commitment to excellence. To be successful in this position, the employee must demonstrate competency in data entry and retrieval skills, time management skills, basic to intermediate computer skills, general communication skills (both written and oral), inter-personal skills, customer service skills, problem solving skills and accounting skills.

Essential Duties

• Process accounts payable entries to produce checks / ACH payments and employee reimbursements accurately and on a timely basis.
• Process training and travel requests and issue per diem according to policy.
• Audit and process invoices for payment and recommend improvements for an efficient accounts payable process.
• Participates in monthly encumbrance meetings.
• Utilize and maintain the accounts payable Smartsheet, which is used to track invoice processing.
• Reconcile monthly, assigned general ledger accounts and prepare correcting entries for differences.
• Prepare journal entries as required / directed and inputs accurate data while ensuring all supporting documentation is attached, scanned and kept for audit.
• Assist in auditing and reconciling vendor accounts, including invoices and statements, while verifying details for transactions.
• Updates training documentation, policies and travel training as needed to agency members.
• Assist in annual audits, accreditation and other finance related functions.
• Perform other related duties as assigned by the Manager.
• Ability to work closely with others as a team.
• Ability to effectively communicate both orally and in writing.
• Ability to provide professional customer service skills to both the public and agency members.
• Ability to prepare and present clear, accurate, concise and objective written and oral reports.
• Ability to meet requirements and maintain required licensures and certifications as well as agency required in-service training.
• Ability to adhere to the standards and principles of the agency's core values and professionally represent the agency.
• Ability to report to work timely, consistently and as scheduled.
• Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the work place.

Eligibility Criteria

Necessary Special Requirements

Full-time benefits include :

01

Which best describes your level of education?

02

Please indicate your work experience in an accounting, financial or professional office environment.

03

Please indicate your overall proficiency level with Microsoft Excel.

04

Salary anticipated to be at base pay. If not acceptable to you, what minimum annual salary would be acceptable?

05

Have you ever received a dishonorable discharge from the military?

06

Have you ever been convicted of a felony traffic offense including adjudication withheld?

07

Have you ever been convicted of, received a withhold of adjudication for, or entered a plea of guilty or nolo contendere to any felony?

08

Have you ever been convicted of, received a withhold of adjudication for, or entered a plea of guilty or nolo contendere to a crime involving perjury or false statement, abuse of a child, elderly, or disabled person, domestic violence, or any crime of a sexual nature?

09

Are you currently under criminal investigation or indictment?

10

Do you have any current criminal charges pending in the courts (without an official legal disposition)?

11

Are you currently under internal investigation, under investigation by the CJSTC or administrative investigation?

12

Have you ever separated, abandoned, resigned or retired from a business or agency while under criminal or internal investigation or while under the threat of criminal or internal investigation?

13

Have you been civilly or administratively adjudicated to have engaged in or attempted to engage in sexual activity in the community or detentions facility by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse?

14

Have you ever been engaged in, convicted of, received a withhold of adjudication for, or entered a plea of guilty or nolo contendere to a crime of sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution?

15

Have you ever held membership in, association with, or any other connection to any organization that exposes or supports discrimination based upon race, color, national origin, sex, age, disability, religion, political affiliation, sexual orientation or marital status or is known to have been involved in criminal activity and / or a violation of any state laws and / or laws of the United States?

16

When would you estimate was your last use of marijuana.

17

When was the last time you used any of the following - heroin, cocaine, meth, mushrooms, LSD, illegal steroids or other drugs not prescribed to you?

Required Question

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