Office / Executive Assistant

Office / Executive Assistant

At Maverick, our team is growing, and we're looking for a highly organized, proactive, and detail-oriented Office / Executive Assistant to support our leadership and ensure smooth day-to-day operations. The Office / Executive Assistant will play a critical role in supporting senior leadership while managing daily office operations. This dual-role position requires someone who can seamlessly switch between administrative tasks, executive support, and office coordination. You'll be the go-to person for keeping the workplace running efficiently and executives on track.

Key Responsibilities

• Champion daily office operations Keep our workspace running seamlessly by greeting guests, managing supplies, restocking essentials, and ensuring everything from coffee to conference rooms is ready to go. You'll help create a space that's productive, welcoming, and distinctly Maverick.
• Coordinate mail, shipping, and deliveries Manage incoming and outgoing logistics with precision and care, ensuring packages, materials, and correspondence move efficiently through daily operations.
• Elevate the onboarding experience Prepare workstations, credentials, and welcome kits for new hires. Introduce them to our tools (Slack, Google Workspace, internal systems) and make sure their first day feels effortless and inspiring.
• Oversee vendors and facilities Act as the primary point of contact for building management and service providers. Coordinate cleaning, maintenance, and supply vendors to maintain a polished, high-functioning office environment.
• Support company leadership Provide reliable assistance to executive officers by managing personal errands, coordinating schedules, preparing materials, and ensuring leadership priorities are executed smoothly and efficiently.
• Plan and execute team gatherings Organize meetings, cultural events, and celebrations that bring people together and strengthen the Maverick community.
• Maintain order and aesthetics Keep shared spaces organized, safe, and visually cohesive. Ensure every detailfrom plants to presentation areasreflects the professionalism and innovation of Maverick.
• Contribute to evolving initiatives Jump in where needed to support special projects, facility improvements, and scaling operations. Your adaptability and problem-solving mindset will be key to our continued growth.

Qualifications

Culture & Mindset at Maverick

At Maverick, culture isn't just a slogan on the wall it's how we operate, make decisions, and hold ourselves accountable every day.

About Maverick Labs

Maverick Labs is developing a biological process to efficiently extract lithium, rare earth elements, and other metals from hard rock deposits.