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Accounts Payable Clerk
Accounts Payable ClerkAssociated Grocers • Baton Rouge, Louisiana, United States
Accounts Payable Clerk

Accounts Payable Clerk

Associated Grocers • Baton Rouge, Louisiana, United States
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Summary

Join Our Exceptional Finance & Accounting Team!  We are currently seeking a detail-oriented and organized individual to become a valued member of our dynamic and growing team!  The Accounts Payable Clerk  plays a crucial role in our operations by ensuring accuracy and efficiency in processing payments.

⭐ Competitive pay, weekly payroll, a comprehensive benefits package, 401K retirement program, Paid Time Off, and a Fantastic Team Environment! ⭐

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Assist with daily departmental processes, including but not limited to :

Processing inventory and administration invoices.

  • Processing and reviewing all daily disbursements.
  • Scanning Inventory Receiving documents.
  • Linking payments and backup documents within the document imaging program.
  • Review and process daily receiving invoices through SCP, including but not limited to :

    • Reconcile out of balance invoices to purchase orders in SCP and approve for processing.

  • Enter manual invoices, as necessary, into SCP.
  • Review and process all freight invoices.
  • Analyze invoice balancing for issues related to quantity, allowance, misc. charges, or EDI set-up.
  • Confirm the purchase order and SCP vendor numbers are the same.
  • Communicate any discrepancy with vendor invoice, and the receiving invoice such as deductions, allowance, terms and 999 numbers to the category manager to resolve.
  • Review invoices for proper coding of allowance and charges to correct GL accounts.
  • Balancing open payables, invoices, and deductions interfaced nightly to the accounting software.
  • Analyze Open Liability by Voucher report and documentation communication with vendors on acquiring needed information to process the invoices.
  • Research monthly on Invoice without Receipt to determine why invoices were sent to SCP without the warehouse receiving the Purchase Order.
  • Contact vendors, if necessary, to resolve invoice discrepancies.
  • Balance and process every Monday after period end date, a job interface monthly period end billbacks to Lawson.
  • Run reports to determine if there are any interface errors from Edit to Laserfiche and SCP.
  • Audit vendor terms for timely payment.
  • Exercise discretion in deciding when to request cycle counts of the IC Team regarding receiving discrepancies
  • Supply backup documentation for vendors and IC Team as requested
  • Review, verify and maintain a spreadsheet of vendor “remit to” information
  • Utilize Laserfiche when researching problems for vendors, buyers and the IC Team
  • Assist the Expense Payables Clerk by keying invoices into Lawson
  • Research open credits as requested by the A / P Supervisor
  • Cross train within the department.

    • Education and / or Experience

    Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one-year related experience and / or training; or equivalent combination of education and experience.

    Other Skills and Abilities

  • 10-key by touch skills
  • Computer keyboard entry skills
  • Knowledge of bookkeeping / accounting principles
  • Good interpersonal skills
  • Strong organizational skills and detail oriented
  • Ability to handle multiple tasks
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    Account Payable Clerk • Baton Rouge, Louisiana, United States

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