SUPERVISOR - ACCOUNTS PAYABLE

AP Supervisor

We're searching for a detail-savvy, people-focused AP Supervisor to lead our HRI / SGA / SSHRS Accounts Payable team. In this high-impact position, you'll drive operational excellence, mentor a talented group of professionals, and keep our payment processes running like clockwork. If you're the kind of person who thrives in a fast-paced environment, loves solving problems, and values a culture of collaboration and continuous improvementthis might be your next big move. This role requires you to be in the office five days a week.

What We Offer :

Paid weekly

Competitive health plans

Training and development

Tuition reimbursement

Team member discounts

Much more!

Essential Duties & Responsibilities :

Leadership & Team Support

• Supervise and mentor AP team members, setting the tone for accuracy and accountability.
• Step in as backup during team absences to ensure seamless operations.
• Serve as a reliable resource for cross-departmental inquiries and support.

Reporting & Systems Oversight

• Deliver insightful weekly payment reports to Treasury, IT, and Development.
• Coordinate the timely push of CBORD and T360 files and act as a reliable backup.
• Analyze the weekly legal report to determine invoice statuses :
• Already processed (posted or in legal batch)
• Missing from system
• Received with errors

Invoice & Financial Processing

• Manage auto-debited vendor invoices
• Post auto-debit payments weekly to support month-end close cycles.
• Handle SGA Development check requests with precision.
• Adjust General Ledger entries upon request to maintain financial integrity.
• Reconcile uncashed checks older than 90 days.
• Audit requests as needed.
• Assist with month-end closing.

Operational Excellence & Problem Solving

• Identify inefficiencies and lead initiatives to optimize AP processes.
• Uphold finance policies and maintain a clean, safe work environment.
• Handle stop payments for lost or stale checks.
• Provide additional reports and data analysis upon request.

Qualifications :

• Two or more years of hands-on accounts payable experience.
• Familiarity with Workday and / or Oracle EFP systems.
• Preferred : Experience with Stratton-Warren and / or Infinium.
• Excellent Microsoft Excel (Pivot tables, V-Lookups) and Word skills.
• Solid math skills (averages, percentages, quick calculations).
• Strong attention to detail and organizational finesse.
• A friendly, service-first attitude toward staff, vendors, and guests.
• Excellent written and verbal communication skills in English.
• Experience managing meeting logistics and space coordination.

As part of the Seminole Hard Rock Support Services employment process, final candidates will be required to complete a background check. These background checks may include, but are not limited to :

• Criminal Background Check

Disclaimer : While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).