Buyer, Procurement

Procurement Buyer

The goal of the Procurement team is to competitively source quality goods and services for the various ASPCA locations while ensuring timely deliveries and innovative solutions for the teams we support. We pride ourselves on being a dedicated collaborative group that is committed to providing a high level of service to the teams directly involved with the animals the ASPCA serves and protects. We procure the medical supplies, food, and enrichment / behavior items which the ASPCA uses to help animals nationwide. The Buyer works directly with multiple departments across the organization to meet procurement and fulfillment needs critical to the operations of various high-volume ASPCA programs including Community Medicine (at all New York, Los Angeles, and Miami locations), ASPCA Spay / Neuter Alliance, the Behavioral Rehabilitation Center, and other remote locations as needed. Under the direction of the Senior Director, Procurement, the Buyer performs a wide variety of tasks related to procurement, including (but not limited to) : pricing research and comparisons, day-to-day vendor relationship management, critical internal client support, and order placement and tracking. The internal client groups supported by the Buyer include complex veterinary medical specialties, requiring advanced product and supplier knowledge to optimize purchasing decisions, with the ability to make decisions quickly and autonomously in the best interest of the business.

This is a hybrid role that requires candidates to travel in-person to 1-2 days per week to our office at 424 E. 92nd St in New York City, NY.

Responsibilities

Internal Client Service (70%)

• Manage requests for goods / services from diverse internal client groups, independently choose optimal suppliers to meet client needs, and create and issue purchase requisitions and purchase orders to suppliers using specialized Workday Procurement module knowledge.
• The value of goods purchased annually by Buyer for staff located nationwide is ~$3 million.
• Ensure that all orders are placed with the appropriate supplier to ensure the best balance of price and quality and in keeping with client group needs and established purchasing agreements / contracts.
• Monitor and report order tracking status to program group stakeholders for all ASPCA remote locations or where locations may be shared among multiple program groups.
• Serve as an ASPCA subject matter expert in purchasing processes, particularly relative to Workday's Procurement module, including maintaining supplier product catalogs for ordering, monitoring system performance and functionality, and providing hands-on training or consultative support to internal client groups and leadership.
• Assist in maintenance of shared database of vendor information for informed decision-making in purchasing.
• Assist program groups in establishing all necessary supplier accounts (including centralized billing details) for all new ASPCA locations.
• Maintain up to date status of items on backorder and alert departments when items are available, or recommend appropriate substitutions or alternative suppliers as needed to keep business processes running without interruption.
• Fill special orders for clients / employees / other departments on as needed basis.
• Comparison shop whenever necessary to obtain optimal prices and proactively recommend cost-saving alternatives to department and program group leadership.
• Follow inventory par levels, adjusting to meet fluctuating needs, and order appropriate replenishment for all internal client departments, preventing stockouts and overstocks.
• Collaborate with program groups in meeting inventory and purchasing goals, including budget goals and understanding of any variances.
• Model / encourage a healthy and balanced working environment for self and team using communication, flexibility, and support by strategically prioritizing and completing work projects and tasks.

External Supplier Management (20%)

Compliance (10%)

Exemplifies the ASPCA's Core Values

Qualifications

See above for qualifications details.

Language : English (Required)

Education and Work Experience :

Our EEO Policy : The ASPCA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the ASPCA's standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA. Please inform the ASPCA's People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.

Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

ASPCA is an Equal Opportunity Employer (M / F / D / V).

About Us : The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States.

The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay / neuter clinic, mobile spay / neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers. The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources.

At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA's vision - that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.