Instructional Administrative Assistant - Physical Education, Foods and Nutrition & Exercise Science

Join our Team at Portland Community College

Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. PCC, which is roughly the size of Rhode Island, has four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area. Wherever you're coming from and wherever you're going in life, Portland Community College has the classes and programs to get you there. Our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community.

Portland Community College embraces equity and inclusion as a priority. We are committed to building a community with a variety of backgrounds, skills, views, and life experiences. The more we value equity and inclusion, the more we will add value to the work we do and how we serve our students, engage with each other, and the Oregon Community that we serve. Creating a culture that honors equity and inclusion is our objective and the smart path forward.

Portland Community College will ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at pccjobs@pcc.edu.

Please Note : PCC currently limits employment to individuals residing in Oregon and Washington.

Classified - Grade 17 - Full Time

Sylvania Campus

What You'll Do and Who We Are Looking For

We are currently seeking a full-time (40 hours per week) permanent Instructional Administrative Assistant II to support the Physical Education Department (PE), Foods and Nutrition Department (FN) and Exercise Science program (EX). This position is located at the Sylvania campus. Successful candidates will have experience working in an office environment, ideally with experience in higher education program support.

The Instructional Administrative Assistant II plays a vital role in supporting the PE department, Foods and Nutrition Department (FN) and EX Program. This position’s primary responsibilities are :

All aspects of scheduling for PE / EX / FN

Providing administrative support for faculty, staff, students and management related to department and program success

Working as a member of the HEP pathway administration team to support pathway daily activities and strategic long term goals

Fostering a friendly and inclusive atmosphere for students, faculty, and staff

Instructional Administrative Assistant 2s work well both independently and as part of a team, responding to a variety of situations. Successful Administrative Assistant 2s have the ability to be organized, self-motivated and seek out assistance from other college staff as needed.

See the classification description for additional information : https : / / www.pcc.edu / hr / employment / classified-jobs / iaa-2 /

Success Criteria

These qualifications, skills and abilities are critical for success in this position.

Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

Demonstrated experience working independently as well as collaborating, communicating, and working on a team with faculty and staff across the college district to accomplish goals from a customer service mindset.

Strong team player with an upbeat demeanor, adaptable attitude, and eagerness to embrace new technologies; capable of working flexibly amidst frequent interruptions.

Proven experience with all aspects of class schedule; creating and verifying information and resolving room assignment issues prior to catalog print deadline. Develop and proof Schedule for final approval. Make changes to scheduled classes as determined by Department Chairs. Monitor enrollment data for low enrollment classes and advise supervisor as needed. Remove canceled classes from system. Notify students of canceled or delayed classes.

Competencies in office software usage such as Google suite applications, Workday, Banner, and Microsoft Office suite applications.

Ability to create a welcoming environment for students, faculty, staff and management. This includes problem solving and connecting others with resources in addition to managing complex processes and projects typical in an office environment. Ability to remain calm under pressure and adaptable to ever-changing college, program, and state policies.

Demonstrated awareness of one’s own cultural background and how it influences their perception, values and practices, and how these perceptions, values and practices influence their work and interactions with others.

History of successfully following and executing broad and intricate instructions, exercising sound judgment, and handling confidential matters with discretion.

Support the hiring process for full and part-time employees, including ordering background checks and completing necessary paperwork such as I-9, W-4, and Human Resources forms.

Oversee program purchasing with detailed accounting reconciliation of expenses.

Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

High school diploma or equivalent and three years of administrative support experience or one year in a position equivalent to Instructional Administrative Assistant I.

College or business school training may be substituted for up to two years of the administrative experience requirement.

Other equivalent combinations of experience and training will be considered.

Why You'll Love Working Here

The PCC district encompasses a 1,500-square-mile area in northwest Oregon and offers two-year degrees, one-year certificate programs, short-term training, alternative education, pre-college courses and life-long learning. As part of our College community, you’ll enjoy :

• A collaborative and inspiring campus community
• Opportunities for learning and professional development

Position Grade Classified 17 (A)

Employment Type Full time

Total Rewards Package / What We Offer

There is never a dull moment at PCC. We offer more than just a competitive salary. When you join our team at PCC you'll also enjoy :

o Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)

o 1 day of sick leave per month

o 12 paid holidays

o PCC Winter Break (when College is Closed)

o 24 hours of personal leave per year

More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu / hr / benefits . Please email PCCBenefits@pcc.edu if you have any questions.

How We Determine Initial Salary Placement

The first two steps of the range are : $23.84 to $24.55 per hour. Higher hourly placement may be available based on qualifications, experience and internal equity.

Oregon Veterans' Preference in Public Employment Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation :

Notice of the Availability of the Annual Security Report Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.

PCC Employment Offers are Contingent Upon the Successful Completion of a Criminal Background Check

Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.

Contact PCC at pccjobs@pcc.edu if you have questions