GME PROGRAM COORDINATOR

GME Program Coordinator

In conjunction with the Department Chair, Department Director, and Program Director, the Program Coordinator shares in the implementation and compliance of all aspects of the management and administration of the Graduate Medical Education program, and is supervised by the program director.

The Graduate Medical Program Coordinator may perform duties including but not limited to the administration and management of the program as well as planning and coordinating academic, operational, and financial activities; assist in the development, implementation and ongoing compliance with the program's goals and objectives, monitor and bring to attention any changes in national requirements, and provide sound guidance and advice regarding significant residency program issues. Please see below the time allocation with specific tasks for detail.

Program Management 55%

• Provide management assistance to Residency Program Director, other faculty, residents, and other departmental staff by supplying clarification of organizational and departmental policies standards, operational procedures, and guidelines.
• In conjunction with the program leadership (PD, chair, vice-chair of education, APDs), and with assistance from junior program coordinator :
• Guide daily operations of the residency program.
• Ensure resident education and compliance with national, hospital, departmental, and program policies.
• Distribute and collect resident evaluations.
• Prepare and distribute quarterly and semester evaluations of clinical faculty.
• Coordinate with the Program Director and / or Advisors semi-annual meetings with the trainees to review semester evaluations.
• Prepare and submit monthly supplemental pay report for resident moonlighting.
• Set, monitor and track trainee supplemental payments, duty hour compliance, and eligibility.
• Conduct monthly billing reconciliation of resident time spent at VAMC and Duke Regional Hospital.
• Ensure reimbursements for resident support are handled in a timely fashion (support for meetings, books, etc)
• Ensure that educational goals and objectives by rotation are defined by level of training, disseminated alongside of rotation requirements, and met as directed by the academic curriculum.
• Represent the department on required hospital / institutional / national committees. Participate in institutional GME program coordinator committee and monthly ICGME meetings.
• Acquire and maintain knowledge of national, state and institutional regulations and requirements pertaining to GME programs generally and Anesthesiology Residency Programs specifically.
• Interface with the institutional office of GME and work with the Designated Institutional Official (DIO). Collaborate with other departments to ensure the continuation of quality resident education.
• Act as the primary program contact for all questions pertaining to the GME software, MedHub.

Recruitment 25%

Onboarding and Offboarding Trainees 20%

Supervision 5%

Perform daily supervision and annual employment evaluation of the Junior Residency Program Coordinator(s). The Junior Residency Program Coordinator role is the primary employee in the residency office to process reimbursements, arrange travel for trainees to attend conferences, purchase supplies, organize and publicize lectures, and coordinate two social events per academic year, assist in preparing interview day materials, etc.

Required Qualifications at this Level

Education / Training : Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience : A minimum of three years of experience. Strongly preferred in Medical education. Experience with and knowledge of budgetary and financial processes. Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines. Maintain continuing education by presenting and attending local, regional, and national meetings. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND / OR EXPERIENCE

Skills : Proficient in the use of computer databases and PowerPoint, Excel, and Word Must have a demonstrated ability in efficiency and time management to work under pressure in regard to meeting regular, simultaneous deadlines for various individuals, organizations, and institutions. Must be detail-oriented to consistently ensure program and resident compliance with several regulatory entities. A proven capability to work comfortably with physicians, administrators, and other healthcare providers at all levels. Skill in managing assigned projects related to education and healthcare, such as special programs and events, which require significant multitasking.

Anticipated Pay Range : Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $86,700.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education / training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at : https : / / hr.duke.edu / benefits /

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation, or military status.

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