Legal Coordinator, Real Estate

Company Description

Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we're also one of the largest landlords.

We've been recognized as A Great Place to Work by the Great Place to Work Institute. And, our employees have also voted us as having Best Career Growth , ranked us in the Top 5% for Work Culture , and in the Top 10% for Diversity and Inclusion .

We're a member of the S&P 500 and FT Global 500 . Our common and preferred stocks trade on the New York Stock Exchange.

Public Storage is the nation's leading self-storage provider, recognized for its iconic orange doors and commitment to delivering simple, reliable solutions to millions of customers across the country. We are expanding our creative team to enhance our consistent and engaging visual brand presence.

Job Description

The Legal Coordinator will be instrumental in managing administrative tasks, ensuring seamless operations within our real estate legal services. The candidate will work closely with in-house attorneys, real estate team members, outside law firms, and real estate vendors. This role demands a proactive individual with a keen eye for detail and a passion for the legal field.

Key Responsibilities :

Invoice Processing and Legal Spend Reporting

Manage billing and invoicing for legal services.

Facilitate communications with law firms and vendors.

Prepare monthly P&L reports, legal spend trackers, and department budget in Excel spreadsheets and Powerpoint presentations for real estate legal team.

Manage title, survey, zoning, environmental, and other outside vendors.

Contribute to invoice process improvements by leveraging basic accounting knowledge of legal accounting, billing / collections and electronic payment systems.

Acquisition Support

Coordinate wire payments for real estate acquisitions and vendor proposals for due diligence reports.

Track deal milestones and due diligence reports.

Prepare, organize, and manage real estate legal documents, contracts, and correspondence, including coordination of signature and notary and drafting / editing form legal documents.

Administrative Support

Provide administrative support to attorneys and legal staff, including but not limited to signature collection, document editing and processing, mailing, and filing.

Coordinate and schedule meetings and appointments.

Maintain and update real estate files, databases and internal tracking reports.

Prepare and track project milestones, email reminders and notices.

Qualifications

Bachelor's degree in Legal Studies, Business Administration, or related field, preferred.

Minimum 3 years relevant experience in a legal administrative or paralegal role; prior real estate experience required.

Clear understanding of real estate transactions from A to Z, including but not limited to, working with title companies, title documents, due diligence, closing documents, and settlement statements.

Exceptional organizational skills and attention to detail.

Superior written and verbal communication abilities.

Thorough working knowledge of, and advanced aptitude in, using Microsoft Office Suite (Outlook, Word, Powerpoint and Excel) is required; experience with legal research tools is a plus.

Ability to manage multiple tasks and prioritize effectively.

Strong interpersonal skills and collaborative mindset.

Knowledge of real estate documents and closing procedures is required.

Notary public or ability to obtain notary certification.

Additional Information

Workplace

• One of our values pillars is to work as OneTeam and we believe that there is no replacement for in-person collaboration but understand the value of some flexibility. Public Storage teammates are expected to work in the office five days each week with the option to take up to three flexible remote days per month.

Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.

Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without requiring sponsorship now or in the future.

We are united under one common goal - creating a diverse and inclusive environment where all employees feel valued, included, and excited to be part of a best-in-class team. With over 5,000 team members from all different races, backgrounds, and life experiences, we celebrate inclusion and value the diversity each person brings to Public Storage. We believe our commitment to diversity and inclusion makes us a stronger Company and instills a sense of pride across our teams and the customers we serve.