Human Resources Generalist

Job Title : Human Resources Generalist

Location : Southport, CT

Employment Type : Full-Time

Department : Administration General

Overview :   The Human Resources Generalist plays a critical role in leading the day-to-day operations of the human resources function within the community with the goal of reducing turnover and improving associate satisfaction. This role is responsible for overseeing HR activities, ensuring alignment with company policies and fostering a positive work environment. Key responsibilities include recruitment and onboarding, employee relations, training and development, progressive discipline, payroll coordination and benefits administration, and community culture.

Key Responsibilities :

Recruitment and Onboarding Validate job requisitions against budgetary constraints and organizational needs to ensure accurate and necessary hiring.

Create compelling and accurate job postings across various platforms, including company career sites, job boards, and social media.

Review resumes and applications to identify qualified candidates, conduct initial phone screens, and assess fit for the role and company culture.

Schedule and conduct interviews with candidates, collaborating with hiring managers to evaluate skills, experience, and cultural fit. Provide feedback and recommendations to decision-makers.

Manage the offer process by preparing offer letters, negotiating terms with candidates, and ensuring timely communication.

Oversee the completion of all required onboarding documentation, including background checks, I-9 verification, and other legal and company-specific requirements.

Facilitate a structured onboarding program to introduce new hires to company policies, procedures, and culture. Ensure all required training and certifications are completed.

Assist new employees in acclimating to their new environment by providing resources, answering questions, and facilitating introductions to team members.

Represent the organization at job fairs, networking events, and industry and / or community centric events to build relationships with potential candidates and promote the company's brand.

Develop and maintain partnerships with local schools, colleges, universities, and technical programs to create a robust pipeline of emerging talent.

Implement strategies to maintain ongoing engagement with potential candidates, including creating and nurturing talent pools for future hiring needs.

Training & Development : Schedule and conduct orientation for new hires.

Coordinate job-specific training and onboarding sessions to equip new hires with the skills and knowledge needed for their roles. Monitor progress and provide support as needed.

Identify training needs and coordinate the delivery of training programs to enhance employee skills and performance.

Support leadership development initiatives and succession planning efforts through LMS curriculum assignment and career path planning.

Oversee training compliance with all relevant industry, state and federal requirements including compliance with monthly in-services.

Employee Relations : Serve as key point of contact and resource for employees and management on HR-related matters, including conflict resolution, workplace concerns, and policy interpretation.

Collaborate with Executive Director to complete employee investigations including but not limited to : employee / resident complaints, policy and procedure violations, and other employment matters. Advise and assist community leadership in executing progressive discipline processes.

Performance Management : Support the performance evaluation and development process, ensuring timely and constructive feedback is provided to employees.

Work with managers to address performance issues and develop improvement plans through expanded use of talent management (i.e., Red / Yellow / Green process).

Facilitate the exit interview process and analyze turnover trends to improve retention strategies.

Perform and track 30, 60, 90-day check-ins on new hires and conduct stay interviews with current employees to lengthen tenure and strengthen community culture.

Payroll Coordination and Benefits Administration : Responsible for accurate data entry into the HRIS including but not limited to pay changes, status changes, classification changes etc.

Ensures complete and accurate timecard entries and schedule usage as well as training Department Heads on time and attendance system. Serving as the first point of contact for payroll and benefit inquiries for community employees.

Assist with the new hire enrollment and administration of employee benefits and compensation programs.

Support benefits communications and open enrollment at the community level.

Collaborate with accounting on any payroll issues in a timely manner.

Manages disbursement of payroll checks and encourages employees to enroll in direct deposit.

Community Culture : Advance a positive and inclusive community culture by promoting employee engagement and satisfaction.

Attend regular staff meetings to stay informed and address any HR-related concerns.

Proactive day-to-day communication with staff on important messaging, updates, and initiatives.

Implement and support company-wide initiatives to enhance team cohesion and morale.

Compliance & Reporting : Maintain and update employee files and labor law posters, ensuring that all records are accurate, up-to-date, and compliant with state regulations, company policies and legal requirements.

Prepare and submit HR reports as required by company leadership.

Ensure the confidentiality of sensitive employee information and maintain compliance with privacy regulations.

Administer all people processes including leave management, Workers Compensation, OSHA, EEO reporting and unemployment claims with coordination from Home Office HR team.

Assist with the implementation of company-wide HR policies and procedures within the community.

What We are Looking For :

• Bachelor's degree in human resources or related field is required; master's and / or SHRM Certified preferred
• At least five (5) years' experience in Human Resources.
• Proficiency in HRIS and payroll systems.
• Experience in healthcare industry preferred.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to build relationships at all levels of the organization.

Why You’ll Love Working With Us :