Administrative Assistant

Description We are looking for a skilled Administrative Assistant to join our team in Macon, Georgia. In this long-term contract position, you will play a key role in supporting the training department and ensuring the smooth coordination of various activities. This opportunity is ideal for someone who thrives in an organized environment and is passionate about providing exceptional administrative support.

Responsibilities :

• Manage the department's calendar by scheduling meetings, appointments, and training sessions.
• Coordinate and oversee employee training programs, including in-person, virtual, and on-the-job sessions.
• Maintain detailed and accurate records of training attendance, certifications, and outcomes within internal tracking systems.
• Prepare and distribute materials such as presentations, reports, and documentation needed for training purposes.
• Communicate effectively with trainers, trainees, and department managers to ensure the timely exchange of information.
• Organize orientation sessions for new employees and compile necessary onboarding documentation.
• Assist with department budgeting and process invoices related to training expenses.
• Monitor and manage inventory for training supplies, ensuring materials are available when needed.
• Respond to inquiries and provide excellent customer service regarding training policies and scheduling.
• Perform general administrative tasks to support department operations as required. Requirements - Proven experience in administrative assistance, preferably in a training or HR environment.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in data entry and maintaining accurate records using tracking systems.
• Excellent communication skills, both written and verbal, to interact with staff and management.
• Experience with receptionist duties, including answering inbound calls and managing inquiries.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with office software and tools, including spreadsheets and presentations.
• Detail-oriented mindset to ensure accuracy in documentation and reporting. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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