Administrative Assistant 2 - Hourly

Job Details

Job Location

0136 Our Lady Queen of Heaven Parish, Tacoma - Tacoma, WA

Position Type

Part Time

Salary Range

$20.16 - $25.00 Hourly

Description

We are looking for a spiritual and energetic candidate to provide administrative support including communications, data processing assistance, reception and scheduling for not only our beautiful parish home Our Lady Queen of Heaven Church but also for our extended parish family includingHoly DisciplesParish as well asOur Lady of Good CounselandSaints Cosmas & DamianMissions.

MAJOR DUTIES AND RESPONSIBILITIES

• Collaborates with the PAA and pastor in implementing the mission of the parish in the area of administrative support. Incumbent serves as a professional resource to the staff in the area of administrative assistance.
• Assures preparation of the weekly parish bulletin.
• Assists in communication efforts with parishioners and the local community, including processing regular mail and bulk mailings. Supports parish presence on social media platforms.
• Provides a welcoming, hospitable and caring attitude toward all persons. Provides general information to all who call the parish and refers them to the proper staff person or social service agency.
• Maintains the Parish Database System making changes, additions and deletions as needed.
• Maintains filing systems for the office.
• Assists those requesting services from the parish, e.g. : Mass cards, hall rental, vendors.
• Assures the maintenance of sacramental records for Baptism, First Communion, Confirmation and weddings. Also records all deaths.
• Ensures that all information materials e.g., posters, flyers, bulletins, etc. are placed in the church on Fridays and that all unnecessary materials are removed from the church as appropriate.

Secondary Duties

Other duties as assigned and appropriate, as time allows.

Maintains a level of knowledge and skills required to function as an Administrative Assistant. This may be accomplished through reading appropriate materials, participating in training opportunities and attending workshops required by pastor or approved by him.

Qualifications

Exceptional Time Management : Ability to effectively prioritize tasks and manage time efficiently in a dynamic environment.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications.

Benefits : Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.