Office Manager

We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.

📋 Key Responsibilities

Oversee daily operations to ensure the office runs efficiently and professionally

Manage staff schedules, including providers, medical assistants, and front desk personnel

Process biweekly payroll accurately and on time, including timekeeping and PTO tracking

Maintain appointment calendars and coordinate patient flow to optimize provider productivity

Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies

Monitor office equipment and coordinate with IT for maintenance and troubleshooting

Ensure compliance with HIPAA, OSHA, and other healthcare regulations

Support front desk operations and assist with patient service issues as needed

🎓 Qualifications

High school diploma or GED required; associate’s or bachelor’s degree preferred

• Minimum 5 years of experience in medical office management

Proven experience with payroll systems and back-office operations

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software

Familiarity with Electronic Health Records (EHR) systems

Excellent communication, leadership, and organizational skills

Strong attention to detail and ability to manage multiple priorities