Entry Level Recruitment Administrator

About Us :

Surmount Innovations is a growing consulting firm committed to excellence in both our services and our people. We pride ourselves on fostering a collaborative, inclusive, and forward-thinking work environment. As we expand, we are looking to strengthen our Talent Acquisition team with the addition of a dedicated and detail-oriented Entry Level Recruitment Administrator.

Position Summary :

The Entry Level Recruitment Administrator plays a critical support role within the recruitment function. This role is ideal for a highly organized, proactive individual with strong communication skills and an interest in human resources and talent acquisition. You will assist in the end-to-end recruitment process, from candidate outreach to interview coordination, while ensuring a smooth and positive experience for both candidates and hiring managers.

Key Responsibilities :

Candidate Communication :

Reach out to applicants via phone, email, and text to coordinate interviews and provide status updates.

Respond promptly to candidate inquiries and ensure timely follow-ups.

Help facilitate pre-employment processes such as reference checks or document submissions.

Interview Scheduling :

Coordinate and schedule interviews between candidates and hiring managers.

Manage calendars, send confirmations, and ensure all parties are well-informed and prepared.

Assist in virtual and in-person interview logistics as needed.

Administrative Support :

Support general HR and office administration functions such as filing, document management, and data entry.

Assist in the orientation and onboarding of new staff, ensuring all documentation is completed correctly and filed properly.

Help ensure all recruitment processes follow company procedures and compliance guidelines.

Recruiting System Support :

Maintain and update applicant tracking systems (ATS) and recruitment databases.

Assist in posting job ads across various job boards and internal platforms.

Ensure candidate information is accurately documented and updated.

Required Skills and Qualifications :

High school diploma or equivalent; post-secondary education in HR, Business Administration, or a related field is a plus.

Strong verbal and written communication skills.

Excellent organizational skills and attention to detail.

Comfortable making phone calls and communicating with individuals at all levels.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Ability to handle confidential information with professionalism and discretion.

Previous experience with an ATS or CRM system is an asset but not required—training will be provided.

Ideal Candidate Profile :

You are a self-starter eager to learn and grow in the field of recruitment and HR.

You thrive in fast-paced environments and can juggle multiple priorities with ease.

You are customer-service oriented and value creating a great candidate experience.

You are tech-savvy and open to learning new software tools and systems.

Why Join Us?

Training and mentorship to support your career growth in recruitment and HR.

Friendly, collaborative, and supportive team environment.

Opportunities to advance within the HR department.

Competitive salary, benefits package, and paid time off.

Exposure to a wide range of HR processes and professional development opportunities.

To Apply :

Please submit your resume and a brief cover letter outlining your interest in the role and any relevant experience. Applications will be reviewed on a rolling basis.