Administrative Assistant III

Administrative Assistant

The Administrative Assistant will support the Power Delivery Data Analytics Teams, providing essential support across various departments. Responsibilities include handling invoice reconciliation, ensuring proper documentation, creating PO revisions, processing invoice holds, and communicating with contract administrators. Assistance with onboarding new employees, managing calendars, assisting with timekeeping, and providing general administrative support is also required. The role involves scheduling and setting up meetings and lunches, assisting with various expense reports as needed, ordering office supplies, distributing mail, and supporting the overall needs of the office. Proactively assisting other administrative assistants, coordinating coverage, and providing backup as needed is essential. The position also requires maintaining orderly and organized files, adhering to retention schedules, and archiving departmental files.

Essential Skills : Administrative support, calendar management, customer service, Microsoft Office proficiency, file management, data management.

Additional Skills & Qualifications : High School Diploma or equivalent required. Experience in invoice processing. Familiarity with accounting software, Oracle, is a plus. Experience in timekeeping. Experience in a fast-paced environment. Accounting / auditing knowledge and skills. Self-directed with strong initiative. Organizational skills with the ability to multitask. Time management to meet deadlines. Analytical skills for continuous / process improvement. Strong oral and written communication. Detail-oriented. Interpersonal skills with a customer-focused approach. Proficient computer skills, with advanced Excel skills (pivot tables, reports, etc.) preferred. Enterprise Solutions experience is preferred.

Work Environment : The position is based in the office in Birmingham, AL. The role requires a professional demeanor and confidentiality with sensitive information, flexibility to adapt to changing priorities, and the ability to handle multiple tasks effectively. Collaboration in a team environment with diverse disciplines and backgrounds is essential. The position demands a strategic thinker and problem solver who is self-motivated and committed to excellent customer service.

Job Type & Location : This is a Contract position based out of Birmingham, AL.

Pay and Benefits : The pay range for this position is $20.00 - $22.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : medical, dental & vision; critical illness, accident, and hospital; 401(k) retirement plan pre-tax and Roth post-tax contributions available; life insurance (voluntary life & AD&D for the employee and dependents); short and long-term disability; health spending account (HSA); transportation benefits; employee assistance program; time off / leave (PTO, vacation or sick leave).

Workplace Type : This is a fully onsite position in Birmingham, AL.

Application Deadline : This position is anticipated to close on Dec 5, 2025.

About Actalent : Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation, and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email acta Lentaccommodation@actalentservices.com for other accommodation options.