Senior Program Coordinator

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reports directly to the Administrative Manager, Program Director(s). Under direction of the program administration, the Senior Program Coordinator is responsible for all activities related to the orderly running of the general surgery and pediatric surgery programs. The incumbent will be responsible for all clerical and administrative aspects as assigned for two ACGME-accredited residency programs and one non-ACGME fellowship program from initial recruitment through graduation and any postgrad requirements.

Responsibilities

Program Coordination : Working with faculty director, institutional officials & agency sponsors, manages all aspects of the training program. Provides administrative & logistical support to residency program leadership and chief residents. Creates, reconciles & monitors resident duty hours & work schedules within MedHub; coordinates space for didactics and meetings; arranges & proctors exams; manages semi-annual resident / faculty / program evaluations. Manages coordination of resident electives in and out of the institution in addition to Program Letters of Affiliation for outside rotations. Identifies opportunities to improve efficiencies, develop & implement pragmatic solutions, improves workflow and optimize resources. Compiles & analyzes reports; maintains program manuals / documentation; assists in semi-annual data reporting for Clinical Competency Committee and Program Evaluation Committee. Effectively addresses problems for faculty, staff & residents; appropriately seeks input and support from subject matter experts. Manage medical student clerkships.

Recruitment & Selection-GME : Administers annual residency recruitment processes. Point of contact for all applicants. Updates, produces & distributes program information; compiles applicant dossiers for faculty evaluators; schedules & manages interview days; coordinates & hosts recruitment receptions, dinners, etc.; develops, updates & manages all relevant online program & application sites including National Residency Matching Program (NMRP), Electronic Residency Application System (ERAS), FREIDA Online program directory, Accreditation Council for Graduate Medical Education (ACGME), American Board of Surgery (ABS)

Appointments & Credentialing : Coordinates appointment / reappointment, credentialing & onboarding process for all trainees, observers. Coordinates and prepares orientation training. Resolves open issues. Assists applicants to access & use online credentialing & in-service training systems.

Compliance : Researches, digests & disseminates information regarding regulations & policies of various regulatory bodies including ACGME, ECFMG, ABS, NY State, NYPH & CU. Guides faculty, trainees & staff to ensure compliance. Ensures regulatory requirements, documentation and deadlines are met. Effective planning & response to periodic regulatory audits, reviews & RRC / ACGME reaccreditation; remediates deficiencies. Works with NYPH GME office to assure resident compliance with all hospital resident requirements & duty hour submission.

Planning : Confirms meeting and conferences; assists with travel arrangements and itineraries; processes honoraria, travel and expense reimbursements as needed. Reserves rooms for classes or and meetings; coordinates room and equipment rentals and set up / clean up; arranges catering, transportation and parking; handles maintenance complaints and issues. Arranges related receptions, lunches and dinner events.

• Performs related duties & responsibilities as assigned / requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience plus 3 years of related experience.

Other Requirements

• Credentialing, licensure and visa experience.
• Intermediate MS Office skills
• Possess knowledge of modern office equipment, systems and procedures.
• Ability to work independently and takes initiative to improve overall office operations.
• Strong interpersonal skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.