Executive Operations Manager (St. Petersburg)

Executive Operations Manager / Family Office Lead

📍 St. Petersburg, FL (In-person, full-time)

💼 Confidential Client

Are you energized by bringing order to complexity? A fast-moving entrepreneur with multiple ventures is seeking a highly capable operator to run the business, property, financial, and family logistics that keep everything moving. If you thrive in a role where no two days look the same and you love building systems that make life and work more seamless this could be the opportunity.

This is not a traditional EA role. Its broader, more autonomous, and central to how this household and set of businesses operate.

What Youll Own

Financial & Administrative Operations

• Coordinate with accountants, bookkeepers, and advisors on taxes, reporting, payments, and insurance renewals.
• Maintain dashboards for cashflow, investments, and portfolio activity.
• Manage documentation and filings across multiple entities.

Property & Vendor Management

• Oversee maintenance, projects, and contractor relationships across several properties.
• Get quotes, manage budgets, and ensure work is completed to standard.

Family & Household Support

• Coordinate calendars, appointments, travel, and logistics for the family.
• Support day-to-day needs, reservations, errands, and occasional driving.

Travel & Schedule Management

• Book complex travel (heavy points usage) and handle real-time adjustments.
• Manage a dynamic calendar and anticipate needs.

Health & Personal Logistics

• Schedule medical appointments, track records, and manage insurance claims.
• Facilitate communication with specialists.

Investment Administration

• Track investments, prepare documentation, and coordinate with advisors.

Family Office Buildout (First 6 Months)

• Digitize years of records, create systems, and centralize information.
• Build SOPs, financial dashboards, and organizational infrastructure.

What Success Looks Like

• 90 days : Systems organized, dashboards built, recurring workflows managed.
• 6 months : Operations running smoothly; youre anticipating needs.
• 12 months : The administrative ecosystem is functioning cleanly and efficiently.

Who You Are

• 10+ years managing complex operations, property portfolios, or high-level executive support.
• Backgrounds that tend to fit well : accounting / finance, property management, family office operations, or supporting HNWIs.
• Strong financial literacy and comfort with tax documents, insurance, and investment structures.
• Highly tech-savvy comfortable with spreadsheets, cloud systems, and tools like Notion / Airtable / QuickBooks.
• Excellent judgment and discretion with sensitive information.
• Calm, proactive, organized, and energized by variety.
• Able to interface seamlessly with advisors, contractors, and family members.
• Located in or willing to relocate to St. Petersburg, FL.

Compensation

💵 $100,000$120,000 base salary

Performance bonus

Health insurance

If youre a builder of systems, a steady operator, and someone who takes pride in making everything around you run smoothly, this role offers high trust, autonomy, and direct exposure to entrepreneurship and investment operations.