Executive - Facility

Executive - Facility

DUTIES AND RESPONSIBILITIES

1 Conducting morning briefing daily basis's checking grooming and sharing Photos with the Community manager.

2 Delegating staff according to the day's schedule and ensuring that all cleaning activities are carried.

3 Checking staff attendance and ensuring that &manpower is allotted as per list and according to the day's requirements.

4 Going on morning rounds and inspecting with MST around premises and ensuring that the environment in all sections is clean and up kept all operations equipment.

5 CHECK THE L T PANELS, U P S OPERATION, SERVER, ROOM TEMPERATURE, A H U PARAMETERS.CHECK & UPDATE AND ALL THE DAILY PANELCHECKLIST.CHECK THE PANTRY EQUIPMENTS working conditions of equipment's.

6 To coordinate with the property team for any internal complaints rest water, AC chiller, any client material movement.

7 To Communicate with the property team if any team happening in premise.

8 Check Cleaning of meeting rooms, mat pick up, dusting furniture, and TV, checking markers erasing the board done Housekeeping team.

9 Check Conditions bulbs and get the fused lights Replaced coordinating with MST. 10 Check the Restrooms &disabled cleaning through the day and cleaning of tiled walls, taps, mirror, urinals, W / C, doors, washbasin, soap dispenser, toiletries replacement, floor up keep, clearing the dustbin and lighting Incense oil.

11 Control all expenditures relating to Housekeeping, including labour, supplies.

12 Check Placed Infused water in the fuel bar dispenser & Placed Meeting infused water in jug, water jugs & clean water glasses, water dispenser, Milk refilling & cleaning of vici cooler.

13 Check arrangement of all cookie jars, tea tray, glasses, mugs, cutleries, crockeries and microwave.

14 check community lounge dining area and all meeting rooms,

15 Making the arrangements for events if any for the day after coordinating with pantry boy.

16 Checking of the meeting room is set up used clean Jugs, glasses and refilling with clean water & Face tissue

17 Check the floor temperatures of Community lounges and reception private studios, Checking the entire premises and managing as per the standards.

18 Check arrangement of all cookie jars, tea tray, glasses, mugs, cutleries and crockeries etc., and refilling to be done before leaving the place and request for the infused ingredient's next day, alignment of community lounge.

19 Check with Community manager for any events for the day.

20 Check and need to go out and procurement need to done for event and make the arrangement for the event.

21 Having regular briefing with junior staff on their functioning and their daily report Morning and Evening.

22 Going on regular inspection rounds in the block and ensuring restrooms and fuel bar community lounge passage's, that the environment all sections is clean.

23 Ensuring that waste management procedures are carried out according to laid down principles.

24 Making of duty rosters of all staff and maintaining the registrar for staff leave and absenteeism.

25 Reporting of any complaints concerning snag to the FM and taking corrective action. Other jobs as assigned time to time.

26 Implementing training to increase staff knowledge about safety, sanitation, and accident prevention principles.

27 Monitoring 52weeks weekend activities and updating a detail report to FM and Ensuring all the documentation.

28 Coordinating with vendor any break down equipment after communicating to the FM and communicate team once its completed

29 Coordinating with vendor weekly & quarterly PPM for operational equipment asper the scheduled

30 Monitoring weekend activities and updating a detail report to FM and Ensuring all the documentation followed, checked updated as per set standards of checklist.

31 Ensuring customer satisfaction by achieving delivery of service quality norms by interacting with clients & resolving complaints 32 Executing policies & procedures in the operating systems to achieve greater customer delight 33 Delivering high-value services to upscale clients for exalting their satisfaction levels. Team Management.

34 Check the record the Calculate Daily Power Consumption, coordinate with the MST switch off all unwanted light, AC to be switch off.

35 Issue stock and update the Consumables sheet on the day-to-day basis.

36 To coordinate with the Security daily movement material, register and staff movement register (milk, water, newspaper, materials received)

37 Ensuring guest property left behind is logged and handover to security and is responsible for maintain records.

38 Safeguard all the interest of the management.

39 Vendor Staff attendance to be maintained.

40 Ensure that all Security Personnel have with them the latest updated telephone numbers of the employees and emergency numbers like police, fire, property manager, security manager of building etc.

41 Prevention and detection of theft, pilferage, fire, accidents, misuse of resources

42 Check and control on all movements and authorize entrance and departure of employees, visitors, and material to guard against any abnormalities

43 Shall insist on the employee's / contract staff / visitors to wear their respective identity badges before entering the office if directed by the management

44 Shall adhere with the policies of the Company on material out-pass / gate-pass

45 Maintenance of records of all men and material movements including the maintenance of reports of daily occurrence and irregularities, such as equipment or property damage, presence of unauthorized persons, or unusual occurrences

HK Store Management :

Send the material request as per the site requirement

Receive the HK Materials and Chemical as per the request

Cross check the chemicals and materials on quality basis

Arrange the chemicals and materials in separate place in store

Handle the chemicals according to MSDS (Material safety data sheet)

Enter the chemicals and materials in the consumption on daily basis without fail

If there is any shortage of chemicals and material, Inform the responsible person

After usage of machineries, it should take back to store

Checklist / Register / Trackers :

SL No Checklist Tracker Register Documents

1 Rest Room HK Consumables HK Attendance Register Personal Profile of Staff's

2 Fuel Bar Fuel Bar Consumables milk Leave Tracker

3 Meeting room checklist Stationary Materials News pepper

4 Pantry checklist Water can

5 Deep Cleaning checklists Vendor movement DC of HK Material

6 Pest Control HK Consumables MSDS

SL No Checklist Tracker Register Documents

1 UPS Consumable Attendance Ppm services

2 Studio AC Daily Log Book Break down services

3 Common Area / Meeting rooms / Critical room AC Unit Consumption reading

Performance Management :

System Standards Maintenance :

Maintenance activities to be completed as scheduled.

Monthly Service reports to be provided on time.

Annual maintenance report to be provided on time.

No maintenance to be performed that will invalidate equipment warranty. All maintenance to be performed in accordance with all local standards and regulations

HVAC :

All essential services to operate as designed.

Comfort conditions to be maintained at all times.

No failures to critical systems

Respond to all faults in a timely manner

Electrical :

All essential services to operate as designed.

No failures to critical systems

Respond to all faults in a timely manner

Plumbing / Handyman :

Respond to all faults in a timely manner

Fire & Life Safety :

All essential services to operate as designed.

Log books to be located with each piece of equipment

Certification to be current at all times.

Respond to all faults in a timely manner

UPS :

No failures to critical systems

Respond to all faults in a timely manner

Utilities :

All planned outages to be communicated in a timely manner.