Administrative/Executive AssistantEngionix • Tampa, FL, US
Administrative / Executive Assistant
Engionix • Tampa, FL, US
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job_description.job_card.job_descriptionBachelor’s degree Bilingual skills (English and Spanish); fluency in English is a must! Two to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil / Structural engineering services firm Excellent written and verbal communication skills Strong time management skill Strong working knowledge of Microsoft Office tools, cloud-based software, and / or project management tools Solid organizational skills with attention to detail and multitasking abilities Has an unwavering customer service orientation to internal and external customers Is courteous and respectful to others under all circumstances and maintains a flexible approach / demeanor Dependable and reliable, especially during tackling urgent situations A self-starter who takes ownership and pride in work; a go-getter Completes tasks and projects with minimal supervision Effectively communicates with project stakeholders (internal and external clients, contractors, clients of our clients)
Overview : The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company / client projects. Key responsibilities include interacting with our clients, our Associates, and our internal team members.
Responsibilities :
- Develop strong interpersonal relationships with external and internal customers
- Coordinate and document meetings, and follow through with deliverables
- Prepare PowerPoint presentation materials for internal and external meetings
- Monitor project status, project schedules, and budgets when necessary
- Prepare, organize, and distribute project-related items to project stakeholders
- Resolve any urgent project-related issues and be involved in company / client projects
- Report and escalate to management any administrative / project issues when necessary
Position Requirements :
Ideal Candidate :
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