Associate Executive Administrator

Associate Executive Administrator

Enjoy what you do while contributing to a company that makes a difference in people's lives. US Fertility, is one of the premier fertility centers in the United States, continually seeks experienced, compassionate, and dynamic team players who are committed to delivering exceptional patient care to join our growing practice.

The work we do building families offers stimulation, challenge, and personal reward. If you're looking for a new opportunity to work in a fast-paced, professional environment where your talent contributes to changing people's lives, then we want to talk to you.

We have an immediate opening for a full-time Associate Executive Administrator working M-F 8am-5pm. This position will be working remotely (2-days / week) and time in one of our key office locations (3-days / week).

The Associate Exec Admin role performs a wide variety of project, administrative and support tasks for several of the top executives and leaders. The Associate Exec Admin role must work well independently, with minimal supervision, be experienced in a variety of computer applications, have strong organizational and inter-personal skills, and have the business experience to prioritize work and plan work accordingly. This role will routinely handle complex confidential issues and will refer only the most complex issues to higher-level staff. They will be seen as a subject matter expert in administrative functions and possess knowledge of healthcare (Reproductive) and a wide range of office management topics.

How You'll Contribute :

• Assists the assigned leader(s) prepare for key internal / external meetings and conferences including preparing presentations, creating and coordinating agendas, attending designated meetings, and takes / transcribes / distributes notes or minutes
• Maintains the Corporate and various leaders' calendar : schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans
• Prepares and submits expense reports on behalf of the leaders
• Works with and leads various projects including : Print material, company newsletters, direct mailings, broadcast e-mails, dinners / corporate functions, event planning / party organization, conferences / seminars / webinars, cost tracking, etc.
• Maintain proactive communications with the other departments, organizations, and companies
• Supports the organization by completing various administrative tasks as requested
• Prepares regular and ad hoc project reports by collecting and analyzing data requiring knowledge of various software programs
• Schedules and organizes complex activities such as conferences, meetings, travel, and corporate activities
• Attends departmental and other meetings as requested and takes meeting minutes as appropriate
• Creates and develops visual presentations, charts graphs, etc. using PowerPoint or other software
• Handles confidential and non-routine information
• Performs other related duties as assigned

What You'll Bring :

A minimum of 5 years' experience working for executives / key leaders as an executive assistant

More important than the best skills, however, is the right person. Employees who embrace our mission, vision, and core values are highly successful.

What We Offer :

At US Fertility, we promote and develop individual strengths in order to help staff grow personally and professionally. Our core values - Empathy, Patient Focus, Integrity, Commitment, and Compassion (EPICC) guide us daily to work hard and enjoy what we do. We're committed to growing our practice and are always looking to promote from within. This is an ideal time to join our team!

To learn more about our company and culture, visit here.

How To Get Started :

To have your resume reviewed by someone on our Talent Acquisition team, click on the "Apply" button. Or if you happen to know of someone who might be interested in this position, please feel free to share the job description.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.