Director of Facilities

Director Of Facilities

The Director of Facilities is responsible for planning, directing, managing, and overseeing all aspects of facility management, including maintenance and repair of buildings, grounds, transit stations, transit platforms, and equipment to ensure that they are maintained in a safe and operational condition, and in accordance with any applicable federal, state, local, and regulatory laws, rules or guidelines.

This position is responsible for leading facility management, maintenance, and repair activities for the District grounds, buildings, and equipment, and the supervision of managers, employees and contractors assigned to perform these functions. The incumbent must demonstrate a high degree of creativity, foresight and mature judgment in planning, organizing, coordinating, and solving high level problems. This requires interaction among multiple divisions / departments within the District, municipalities, the County of San Diego, external agencies, and consultants. The candidate must demonstrate a high degree of creativity, foresight, and sound judgment in planning, organizing, coordinating, and solving high-level problems. This position is designated as "at-will" in accordance with the NCTD Employee Handbook.

This position reports to the Deputy Chief Development Officer and works under his / her general direction with very little guidance for assigned work. This position will supervise the work of contractors, consultants, and subordinate staff. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.

Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants' facilities, and other locations as required.

Duties may include, but are not limited to, the following :

• Directs facilities and property management and maintenance activities, including the development and implementation of a facility maintenance management plan and corresponding budget.
• Provide leadership, strategy, and oversight to a diverse and complex maintenance operations team made up of management and bargaining unit employees.
• Develops, or oversees development of, scopes of work and estimates for contracted services.
• Manages and directs procurement and contracting activities as assigned by the Deputy Chief Development Officer in accordance with the Procurement and Contracts Administration (PCA) Division requirements.
• Prepares clear and concise correspondence and reports.
• Reviews plans and specifications for capital improvement projects and provides facility support during construction and turnover.
• Collaborates with District departments and divisions to ensure enhanced facility operations.
• Develops and oversees the quality management program for facilities management activities including ensuring requirements are incorporated into contracts for services, scheduling inspections, and monitoring corrective actions.
• Responsible for facilities asset management, including condition assessments, inventories, and preventative maintenance requirements in accordance with the NCTD Transit Asset Management Plan.
• Manages third-party service contracts in accordance with local, state, and federal rules and regulations; district standards; inter-agency agreements and MOUs; other applicable governmental regulations; and NCTD issued permits and licenses.
• Collaborates with Procurement and Contract Administration Division to develop, enhance, revise, or amend contracts as necessary to adapt to changes in service requirements and conditions.
• Ensures that maintenance and repair contractors comply with all NCTD, local, state, and federal rules and regulations.
• Develops, implements, and periodically updates District policies and procedures for areas of responsibilities.
• Ensures compliance with NCTD's Municipal Separate Storm Sewer System (MS4) Program.
• Prepares for and participates in audits by regulatory agencies.
• Coordinates with Finance Division to develop and manage budget for Department operations.
• Coordinates facility management with applicable permits and licenses from local, state, and federal agencies.
• Hires, trains, supervises, reviews, disciplines, and terminates subordinate staff as needed and in accordance with District policy.
• Develops and implements department goals, objectives, policies, and priorities for staff and assigned area of responsibility.
• Develops and leads presentations on facilities maintenance issues to NCTD Board of Directors and / or other entities / individuals as needed.
• Prepares and / or reviews staff reports for items on the NCTD Board of Directors agenda as assigned by the Deputy Chief Development Officer. Ensures compliance with preparation requirements and timelines per NCTD administrative policy.
• Explains Facilities Department and District programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
• Responds to emergencies including but not limited to system failures, service disruptions, incidents, and accidents involving District operations and / or assets.
• Performs other related duties as assigned.

Education / Experience :

Certificates / Licenses :

General Requirements :

Physical Requirements :

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a daily basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.

Machines / Tools / Equipment :