Procurement Analyst

Job Title : Procurement Analyst

PVN ID : VC-2510-007051

Category : Administrative Services

Location : OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT

Job Description

General Description

The City University of New York (CUNY) is the nation's leading urban public university, serving more than 270,000 degree-credit students at 25 institutions in New York City.

The Capital Procurement Services Unit of CUNY’s Office of Facilities Planning, Construction and Management (FPCM) is responsible for the procurement, management, and administration of contracts and task orders for architectural, engineering, construction, and related services for all of CUNY’s facilities across the five boroughs.

Other Duties

Effectively managing the entire procurement process from the initial request to procure a service / supply through to contract award

Drafting all solicitation documents, particularly Request for Proposals (RFPs), Request for Bids (RFB), Request for Quotes (RFQ), and Task Orders

Creating evaluation / scoring sheets for RFPs and other solicitations and tabulating scoring results

Coordinate and manage communications / meetings with agency staff, vendors, and other outside parties (via email, phone, or Zoom / Teams)

Creating and maintaining accurate procurement records / Excel spreadsheets

Regularly attending site visits with the FPCM Assistant Directors, Project Managers, and college representatives

Focus on MWBE and SDVOB compliance to ensure adherence to state diversity requirements

Review and process purchase requisitions and generate purchase orders

Respond to audit and compliance requests and prepare reports for oversight agencies

Other duties as assigned

Qualifications

MINIMUM QUALIFICATIONS

Baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in the areas of business management, public administration, or a related field

Excellent writing, interpersonal, customer service, and presentation skills

Advanced Microsoft Excel, Word, and Adobe Acrobat skills

Ability to adapt to a fast-paced work environment and changing needs and priorities

Must be detail-oriented and well-organized; ability to multitask, meet deadlines, and work independently

Ability to handle multiple procurement requests concurrently and on an ongoing basis

Ability to manage a large workload within tight time constraints

PREFERRED QUALIFICATIONS

Experience working in the New York City Financial Management System (FMS), State Financial System (SFS), performing contracting, procurement, and sourcing functions

Familiarity with Office of General Services (OGS) and General Services Administration (GSA) Contracts

Experience registering contracts with New York City and State financial systems, as well as oversight agencies (Office of the Attorney General and Office of the State Comptroller)

CORE COMPETENCIES

Excellent written and verbal communication

Ability to work on multiple design and construction projects at one time

Excellent organizational skills and the ability to multitask

Ability to work under pressure and to meet multiple deadlines

Ability to prioritize competing work

Self and team motivator

Ability to be a team player

Ability to set project priorities and adjust implementation strategies

Ability to work effectively with staff, associates, and internal and external constituents

Knowledgeable of capital and operating budgets

Alert, observant, and looking for ways to improve processes

Out-of-the-box thinker, creative, inventive, and adaptable to situations

RFCUNY Benefits RFCUNY Employee Benefits and Accruals ()

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity / Affirmative Action / Americans with Disabilities Act / E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department Capital Procurement Services

Status Full Time

Annual Salary Range $55,000.00 - $63,000.00

Closing Date Dec 01, 2025 (Or Until Filled)

Bargaining Unit No

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