Administrative Assistant - Community Services Department

Administrative Assistant

Live your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences.

At Lifespace, team members are at the center of delivering a purpose driven experience for our residents! We provide an environment where each team member can live their aspirations, developing in their career, making a difference, and being a part of a meaningful mission. Join our Administrative Assistant team today!

A few details about the role :

• Answer all incoming calls in a prompt, courteous and professional manner.
• Receive all persons who enter the office in a courteous, professional manner; inform, guide, direct, and assist visitors, team members, or vendors tactfully and congenially to present the best possible image of the Living Lifespace standards.
• Compose, proofread, edit, and prepare business correspondence and reports.
• Maintain and update all directories including home office, printers, and communities.
• Coordinate document filing with multiple departments and maintain off-site storage management details.
• Schedule travel arrangements for various team members, utilizing a specific database and management system.
• Sort and distribute incoming and outgoing mail and UPS items.
• Process overnight packages, documents, and letters by courier (FedEx, UPS, or other carriers), while seeking the best rates and shipping options.
• Assist with duties associated with in-house meetings, voice and videoconference calls, including ordering meals, meeting room set up, scheduling, and calendar coordination.
• Maintain and order office and kitchen supplies.
• Assist with scheduling interviews and greeting candidates while exhibiting the Living Lifespace culture and confidentiality.

And here's what you need to apply :

Lifespace has enjoyed over 40 years of success, and this is just the beginning. With new opportunities, continued growth, and the support from your Lifespace family get ready to ignite your life and experience Living Lifespace.

COMPANY OVERVIEW : Lifespace Communities headquartered in West Des Moines, Iowa and Dallas, Texas, is one of the nation's largest Senior Living providers of non-profit retirement communities. Lifespace employs over 4,500 team members and servers over 5,100 residents. The organization is committed to creating communities where people are empowered to live their aspirations.

Equal Opportunity Employer

If you are excited to learn and grow, be excellent, thrive with your team and deliver personalized experiences you'll enjoy your career with us!