Executive AssistantSamuel EPC • Abilene, TX, USA
Executive Assistant
Samuel EPC • Abilene, TX, USA
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job_description.job_card.job_descriptionResearch and identify permitting requirements for each new project based on city and county regulations. Prepare and submit construction permit applications, including collecting required documentation. Track progress of applications, proactively follow up with agencies, and resolve outstanding issues. Maintain organized records of all permits, approvals, and conditions of approval. Maintain a permitting calendar to ensure all projects are initiated and completed in compliance with deadlines. Liaise with project managers, engineers, and city / county officials to resolve permitting issues promptly. Provide support with scheduling, corresponding, and project coordination. Draft, review, and manage documentation related to regulatory compliance. Coordinate communication between project managers and regulatory authorities. Assist with internal reporting and provide regular updates to leadership on licensing and permitting status. Provide executive-level administrative support, including scheduling, correspondence, and record management. Maintain digital and physical filing systems related to licenses, permits, and compliance documentation. Assist in preparing reports, presentations, and compliance summaries for leadership. Coordinate with internal departments to gather necessary documentation for licensing and permitting processes. Handle confidential information with discretion and professionalism. Associate's or Bachelor's degree in Business Administration, Construction Management, or related field preferred. 3+ years of administrative or compliance experience, preferably within the construction industry. Strong knowledge of municipal and state licensing / permitting processes. Exceptional organizational and time management skills with the ability to manage multiple deadlines. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite or equivalent tools. Ability to work independently and take initiative in resolving issues. High level of attention to detail and accuracy in documentation. Experience working with municipal or state permitting departments. Familiarity with the construction project lifecycle. High attention to detail and accuracy. Ability to handle sensitive and confidential information with discretion.
Position Overview
Samuel EPC is seeking a highly organized and proactive Executive Assistant with specialized responsibility for managing our construction licensing and permitting activities. This role will serve as a critical support function to ensure all projects comply with city, county, and state regulations. The ideal candidate will thrive in a detail-oriented environment, manage multiple deadlines, and communicate effectively with internal teams, external agencies, and regulatory authorities.
Key Responsibilities
Licensing Management
- Research and maintain knowledge of state and municipal construction licensing requirements.
- Prepare, submit, and track license applications, renewals, and updates to ensure compliance.
- Maintain accurate records of all licensing documents, expiration dates, and status updates.
- Serve as the primary point of contact with state licensing boards and other regulatory entities.
Permitting Oversight
Support
Administrative & Executive Support
Qualifications
Preferred Attributes
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Executive Assistant • Abilene, TX, USA
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