Office Administrator Immediate Opening 831320

Job Title :     Office Administrator  - Immediate Opening!

Pay :  $30.00 / hr

Hours : Monday - Friday

8 : 00AM - 5 : 00PM

Start Date :   ASAP

We are seeking an  Office Administrator  for a Temp-Hire (long-term)  position with our client, a locally owned company based out of Springfield, OR that specializes in producing plywood, custom wood panels, and insulation barriers for the RV industry and more.

This is a great opportunity to be a part of a large and local manufacturing facility and further your administrative career in this industry, located in Springfield, Oregon.

As an  Office Administrator , you will be responsible for :

Accounting & Finance

Perform Accounts Payable (AP) and Accounts Receivable (AR) functions, including invoice processing, payment posting, and collections follow-up.

Reconcile accounts, bank statements, and vendor records to ensure accuracy.

Maintain accurate financial records and assist with month-end close processes.

Sales & Order Management

Enter and process sales orders accurately in QuickBooks.

Prepare customer invoices and ensure timely billing.

Communicate with customers regarding order status, payments, and account information.

Shipping & Logistics

Book and schedule shipments with carriers and trucking companies.

Prepare shipping documents, bills of lading, and tracking information.

Coordinate with warehouse staff to ensure accurate and on-time deliveries.

Office Administration

Manage incoming calls, emails, and correspondence in a professional manner.

Maintain organized digital and paper filing systems.

Support management with reporting, scheduling, and other administrative tasks as needed.

Systems & Tools

Use QuickBooks daily for accounting and order management functions.

Work with Excel and other office software for data entry, reporting, and tracking.

The ideal candidate for this role will have :

3+ years of experience in office administration, accounting, or operations support.

Proficiency in QuickBooks (required).

Strong understanding of AP / AR processes and general accounting principles.

Excellent communication, organization, and multitasking skills.

Experience scheduling trucking and freight shipments preferred.

High attention to detail and ability to work independently.

Ask us about our Referral Bonus Program to earn extra cash!

Benefits :

Ready to take the next step? Apply now for this  Office Administrator  role in Springfield —or contact us to learn more!

#STEUG