Accounts Payable Specialist

Description

Position Overview

The purpose of this position is to perform the review, validation and entry of accounts payable invoices and maintenance of accounts payable records for the company. Ensuring timely payments to external vendors, customers, and employees while accurately recording related financial transactions and ensuring compliance to company policies.

Essential Job Duties and Responsibilities

• Works to supply products and services that meet or exceed the customers’ expectations. Follows the documented quality systems and processes to satisfy our customers’ needs.
• Review, code, process, and file invoices according to departmental policy and procedure.
• Accurately and timely process vendor invoices, purchase orders, and employee expenses using Microsoft Dynamics software.
• Maintain vendor information in the accounting system. Including setting up all new vendors, handling all changes required in the vendor master file, obtaining, and maintaining vendor W-9 forms, and maintaining 1099 records.
• Primary contact for all company vendors, contact to include invoice and payment inquiry.
• Ad hoc research and analysis of Accounts Payable activity as required
• Provides main backup duties to accounts receivable. This includes billing of sales and invoicing customers.
• Assists with compiling information for credit assessments and updates.
• Assist with the collection of funds from our customers which includes collection calls and correspondence.
• Open, sort and distribute incoming company mail.
• Entry of cash applications for customers and vendors daily.
• May assist the Accounting & Finance Manager with general ledger reconciliations, month-end reporting, bank reporting, and other duties or special projects as needed.

Critical Skills, Knowledge, and Abilities

Qualifications

Supervisory Responsibilities

Working Environment and Conditions

NOTE : The duties and responsibilities listed above are intended to describe the general content of and requirements for the performance of this position. It is not constructed as an exhaustive list of duties, responsibilities, and requirements. The incumbent may be required to perform other duties as assigned. Management reserves the right to assign or reassign duties and responsibilities to this job at any time.