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Office Manager
Office ManagerPioneer Power • Saint Paul, MN, US
Office Manager

Office Manager

Pioneer Power • Saint Paul, MN, US
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Job Description

Job Description

Who We Are…

Since our founding in 1901, Limbach’s primary core value has always been simple : We Care. That commitment extends to our people, our customers, and the communities we serve—driving a culture of belonging across our industry.

Pioneer Power, a subsidiary of Limbach Holdings, Inc. (NASDAQ : LMB), is a leading building systems solutions firm delivering mission-critical systems that support life’s most important moments. We specialize in revitalizing and maintaining HVAC, mechanical, electrical, plumbing, and control systems within existing facilities—ensuring buildings are always ready to perform when it matters most.

Learn more about Limbach by checking out our YouTube channel : We Are Limbach - YouTube

From healthcare and education to government and commercial facilities, we partner with building owners and operators to safeguard reliability, efficiency, and comfort where it’s needed most.

Our vision is to create value for building owners targeting opportunities for long term relationships.

Our purpose is to create great opportunities for people.

Learn more about Limbach’s commitment to our people and career opportunities, straight from our employees via the Limbach Unlocked podcast : Limbach Unlocked - Why We Chose Limbach

We carry out our vision and purpose through a commitment to our four core values…

  • We Care
  • We Act with Integrity
  • We Are Innovative
  • We Are Accountable

The Benefits & Perks…

  • Base salary range of $70K - $78K
  • Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
  • HSA, FSA, and life insurance offerings.
  • Maximize your professional development with our award-winning Learning & Engagement team.
  • Engage in our “We Care” culture through our ERGs, brought to you by EMBRACE.
  • Career pathing flexibility and mobility.

    • Who You Are…

    As Office Manager, you are responsible for the general administrative functions of the branch, such as any events or activities in the office and Branch Leadership Team, Shared Services, PCM, and IT support. This role is counted on to maintain a pleasant work environment, ensure high levels of organizational effectiveness, communication, key record keeping, and coordination among departments.

    This Position…

    Some examples of the work you might do includes :

  • Partners with IT / tech support to configure laptops, tablets, phones, and associated hardware equipment for new employees, serves as the local point of contact for any IT-related questions or issues and arranges for the maintenance of office equipment when necessary.
  • Coordinates travel arrangements, itineraries, and accommodations for company personnel as needed.
  • Reconciles credit card accounts, receives and audits expense reports, deposits checks and administers petty cash in accordance with the written policies and procedures of the Company.
  • Assumes responsibility for office supplies inventory and purchasing, tracking and analyzing office spend for cost-saving opportunities.
  • Works closely with designated facility services to ensure the office is run efficiently and the premises remain clean, escalating issues when / if they arise.
  • Assists branch management with employee morale-building ideas and implementation.
  • Identifies opportunities for process and office management improvements, and designs and implements new processes.
  • Responsible for the scheduling and coordination of on-site and off-site activities, such as team events, town halls, training, and external events.
  • Maintains the local branch intranet page, making updates when necessary.
  • Supports new hire process by arranging new hire office space, ordering associated company merch, facilitating first-week headshots, and sharing our new hire resume template for customer proposals.
  • Maintains the branch's internal resume-library and coordinates all personnel updates once a year.
  • Provides support for Account Teams by preparing reports and completing branch pre-qualifications.
  • Tracks both exempt and non-exempt employee vacation hours in accordance with Company policies and procedures.
  • Leads the process of gathering stories and information and creating / sharing content for internal communications for the branch and supports the Branch Manager on internal presentations (i.e., branch newsletter, local town hall presentations, planning presentations, etc.).
  • Facilitates and coordinates EMBRACE opportunities for the local team to get involved in the community, alongside identifying opportunities with the HR Business Partner and Regional Marketing Leader.

    • What You Need…

  • High school diploma or equivalent.
  • 5+ years of related experience.
  • Computer proficiency in Google and Microsoft Suites.
  • Affinity for multi-tasking, being attentive to detail, and managing competing priorities.
  • Strong time management, organizational, and interpersonal skills.
  • Demonstrated ability to communicate effectively with all levels of an organization.
  • Ability to handle a wide range of administrative / executive support-related tasks with limited supervision.
  • Must have a valid driver's license.
  • Must have a driving record compliant with the Company's policies and MVR requirements, and consent to ongoing driving record monitoring by the Company.
  • Ability to travel up to 10% of the time.

    • Preferred Qualifications :

  • Previous experience in the construction industry.

    • Conduct Standards :

  • Maintains appropriate Company confidentiality at all times.
  • Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
  • Cultivates and promotes the “Hearts & Minds” safety culture.
  • Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

    • Work Environment :

  • This position operates primarily in an office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, and filing cabinets.

    • Physical Demands :

  • In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
  • This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and / or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

    • This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

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    Office Manager • Saint Paul, MN, US

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