Research Administrator II

Research Administrator II

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. The Research Administrator II is responsible for the daily administrative operations of defined research areas including grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. This person collaborates with Chiefs and Principal Investigators (PIs) and Research Administration Team leadership to ensure compliance and proper implementation of policies and procedures.

Primary Responsibilities :

• Works with information from internal systems, including Workday, grant management software and other systems to monitor purchases, actual, and encumbered expenses as well as salary distributions. Must have an aptitude for numbers including budget management and research federal policies.
• Works with Financial Analysts and others as necessary to reconcile information / reports and provide investigators with regular financial status reports in user-friendly formats. Expected to have regular meetings with investigators where projections are provided and reviewed to avoid deficit spending. As necessary, work with investigators and Research Administration team leadership to manage deficits.
• Responsible for managing all time and effort reporting for defined areas of responsibility. Works with PIs to regularly monitor information, make changes as appropriate. Report any unusual or non-compliant information to PI and Research Administration team leadership.
• Authorizes all expense items such as making deposits, transferring funds, and assignment of expenses within areas of responsibility. Works with ancillary areas such as A / P, HR, and Purchasing to ensure receipt of materials and prompt payment or resolution of any issues.
• Coordinates and supports overall grant proposal submission process including budget development for new and non-competing submissions for their area of responsibility. Advises investigators of grant policies, due dates for progress reports, and compliance requirements. Reviews proposal in final stage prior to Signature Official review and submission to sponsor.
• Works with the Harvard International Office and Human Resources to assist with onboarding of new hires as needed.
• Participates in routine research administration meetings, seminars and programs to stay abreast of best practice and guiding regulations.
• Works under the direction of the Research Manager to assist with onboarding and offboarding of labs and staff as needed.

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As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer / Veterans / Disabled