Accounts Payable Manager

Position Title :

Accounts Payable Manager

Position Location :

Administration Building

Bargaining Unit : WESPA

Effective Date : July 7, 2025

Job description last updated : 2 / 29 / 2024

Position Summary : The ideal candidate will support the District's mission and vision and will have the primary responsibility of performing business office functions, under the supervision of the Assistant Business Administrator.

District Summary : The William Penn School District is located in southeastern Delaware County and serves approximately 5,000 students who reside in Aldan, Colwyn, Darby, East Lansdowne, Lansdowne, and Yeadon Boroughs. We share a collective vision to educate, nurture and empower all students to become career and / or college ready.

Key Responsibilities & Essential Duties :

• Prepare and maintain bank deposit log and bank deposits for each school's Student Activity account
• Process and issue payments for Student Activity Accounts on a weekly basis
• Issue account balance reports to Buildings for Student Activities balances
• Process monthly bank reconciliations for Student Activity Accounts using BlueBear software
• Responsible for processing vendor invoices, general fund disbursements and manual checks
• Responsible for generating regular, maintenance and utility check runs on a monthly basis
• Responsible for generating Athletics check runs on a weekly basis
• Maintains purchase orders and other accounting processes at the direction of the Assistant Business Administrator
• Process and issue Employee Tuition, Medical and Mileage Reimbursements
• Prepare Monthly Bill List (Budget and Finance Attachment 5) for the Board Business Meeting
• Provide training to new employees on accessing Student Activity accounts and assist in problem solving related to Student Activities
• Perform month end and year end accounts payable reconciliations
• Perform month end and year end accounts payable rollover
• Perform Bank Reconciliations for payroll and capital projects related bank accounts
• Generate and send each Building / Department open purchase order reports on a monthly basis
• Issue and mail 1099 Tax Forms on an annual basis
• Provide state and independent auditors with invoices / payment information in a timely manner upon request
• Track, verify and reissue vendor payments using Pinnacle online banking
• Additional duties as assigned by the Assistant Business Administrator

Knowledge, Skills & Abilities :

Required Qualifications :

Associate's degree in Business Administration

OR

Seven (7) years of increasing responsibility in Accounts Payable processing

AND :

Pre-employment Paperwork Requirements :

Working Conditions & Physical Requirements :

Level of Compensation : $55,000 - $60,000 Commensurate with experience

Disclaimer :

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.