Policy Coordinator

Graduate School Policy Coordinator

The Graduate School currently operates in a hybrid work mode, with a requirement for in-person work on Wednesdays. This is subject to change, based on mission and / or operational needs. This is a full-time, 100% time, non-exempt Civil Service position. This job operates in a professional office environment. Days and hours of work are Monday through Friday, 7 : 45 a.m. to 4 : 30 p.m. Evening and weekend work is rare, though may be required as program needs dictate.

The Policy Coordinator is a vital member of the Graduate School Policy Team and plays an essential role in supporting the University's post-baccalaureate policy framework and infrastructure. This position provides broad support to the Graduate School Policy Office through administrative, programmatic, project, and event coordination, while working closely with the Graduate School Policy Director on daily operations. Responsibilities include monitoring policy compliance, managing exceptions and decisions, and maintaining a comprehensive policy database. The Coordinator is expected to develop and maintain fluency in post-baccalaureate policy knowledge sufficient to conduct analysis and develop content for compliance and policy conflict resolution; assist agenda planning, policy reviews and summaries; and coordinate and collaborate on special projects and initiatives. Within the Office of the Vice Provost for Graduate and Professional Education, the Policy Coordinator and Administrator contributes to the mission and operations of the Office through both administrative and technical responsibilities, as well as through ongoing professional development. The role offers opportunities to engage in the broader administrative and policy infrastructure of the University.

Primary Duties and Responsibilities :

Policy Program Coordination (75%)

• Develop, implement and maintain processes and tools for tracking and responding to requests for policy exceptions, and related reporting.
• Assist with improving processes and compliance for program and student related compliance (e.g., annual student review requirements).
• Provide initial review of proposals to develop, review, change and / or sunset programs (e.g., minors, certificates, and majors) to verify compliance with formatting and other requirements.
• Collaborate across Grad School and Professional units and other policy units to conduct regular reviews of polices, forms and policy related communications to ensure accuracy and accessibility, and work with communications team to update and maintain the policy website.
• Manage the Policy Office email account and support fielding and responding to time sensitive inquiries from Policy Office and PEC constituents for policy information and data related to the work of the office.
• Organize, participate in, and take follow-up actions on internal and external project workgroups, committees and / or advisory board meetings, teleconferences, and regional meetings.
• Assist with agenda building and the execution of meetings, conference calls, and webinars.
• Facilitate the ready flow and management of files, data, and information.
• Coordinate the workflow and collaborate on special projects related to postbaccalaureate policy related priorities by tracking project timelines, deliverables, and internal / external partners across multiple departments; proactively communicate progress and potential challenges to project teams as needed.
• In collaboration with the Graduate School's communications team, provide communications support to the Policy Office.

Policy Office Committees and Constituent Group Management and Support

Staff Support for Graduate and Professional Education Committees and Councils (15%)

Administrative Support to the Office of the Vice Provost for Graduate and Professional Education (5%)

Professional Development (5%)

Qualifications :

Required Qualifications

Preferred Qualifications

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.