Part-Time Office Manager

Part Time Office Manager

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves : The Part Time Office Manager performs administrative duties for executive management and enhances executive's effectiveness by providing information management support representing the executive to others. Responsibilities may include managing calendars, meeting, and event arrangements, and preparing reports and financial data. The job requires strong computer and technical skills, flexibility, excellent interpersonal skills, project coordination, and the ability to work with internal staff, management, external clients, and vendors. Sensitivity to confidential matters may be required.

What your day-to-day will look like : Ability to effectively communicate via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Centralized mail and package receiving Anticipate meeting needs consistent with FMO team calendar, recommend options for space, food and other accommodations, and finalize arrangements. Maintain log of supplies and equipment needs, to facilitate efficient supply ordering and usage. Account Security Support - understanding and enforcing GE HealthCare office access and visitor policies. visitor badge distribution and tracking directing new employees to GEHC badge request site submitting access request tickets as needed for visiting employees Assist FMO and other team members and client with administrative tasks as needed. Manage tenant portal tasks (parking / fitness center forms; maintenance requests; building access cards) Coordinate with vendors & property management for facilities needs Assist with catering orders as needed, either ordering or helping to set up / clean up Other in office duties as needed Office-wide event coordination; create / facilitate fun events for onsite employees for various holidays, happy hours, etc.

Required Qualifications

• Minimum 5 years of direct relevant experience
• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Professional demeanor and ability to maintain professionalism under stressful situations
• Ability to handle multiple stakeholders and deadlines simultaneously
• Strong written, verbal, and interpersonal communication skills
• Ability to multitask and work independently without direct supervision
• Experience working in corporate culture and maintaining professional standards

Preferred Qualifications

Work Schedule : M-F, 8 : 00 AM - 1 : 00 PM (25 hours / week) Salary / Comp : $41.73 to $43.00 per hour #FMjobs Estimated compensation for this position : 86,798.00 - 89,440.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited