Office Administrator

Office Administrator

Microsembly, LLC, leaders in RF microwave contract manufacturing, is seeking a detail-oriented and customer-focused Office Administrator to provide essential support to our sales department. This role is critical to our sales operations, with primary responsibilities including bid folder creation, quote preparation, and order entry. The ideal candidate will bring exceptional organizational skills, a positive attitude, and commitment to delivering outstanding customer service. This is an excellent position for someone looking to grow their career and advance within a small company environment. You'll gain exposure to multiple aspects of our business operations and have opportunities to take on increasing responsibilities as you develop your skills and expertise.

Company Background : Microsembly specializes in microwave technology solutions for manufacturers and designers. We deliver high-precision microwave assembly services using cutting-edge equipment and modern techniques. Our team collaborates directly with customers to develop custom solutions that exceed industry quality standards and meet exact specifications.

Responsibilities :

• Create and maintain accurate bid folders, ensuring all documentation is complete, organized, and readily accessible for the sales team
• Prepare professional quotes and proposals with attention to detail and accuracy
• Process sales orders efficiently and accurately in company systems, from initial entry through fulfillment
• Serve as a point of contact for customers, providing prompt and courteous service via phone, email, and in person
• Coordinate with sales team members to ensure timely responses to customer inquiries and requests
• Maintain and update customer records and sales documentation
• Track order status and communicate updates to customers and internal stakeholders
• Support the sales team with administrative tasks including scheduling, correspondence, and file management
• Assist with bid deadline tracking and ensure timely submission of all materials
• Provide ad-hoc administrative support to other departments as needed

Qualifications :

Preferred Qualifications :

Personal Attributes :

Benefits :

Microsembly, LLC is an Equal Opportunity and Affirmative Action Employer. Microsembly is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. This is a full-time position offering competitive salary, benefits, and growth opportunities. Work Remotely : No Job Type : Full-time Pay : Salary based on experience from $19.00 - $25.00 / hour Schedule : - Flexible - Day shift - Monday to Friday

A Note to Third-Party Recruiters : Microsembly manages all recruitment and hiring activities at our company. We do not accept unsolicited resumes from third-party recruiters, staffing firms, or related agencies. Resumes will only be accepted from third-party recruiters, staffing firms, or related agencies if there is a signed agreement in place and if Microsembly has authorized external recruiting assistance for a specific position. All unsolicited resumes will be considered the property of Microsembly. Microsembly is not responsible for any fees related to unsolicited resumes.