Office Assistant - Talent Search

Campus

OSU-Oklahoma City

Contact Name & Email

Carmela Mendoza,

Work Schedule

Monday through Friday, 8 : 00am-5 : 00pm with occasional evenings and weekends

Appointment Length

Regular Continuous / Until Further Notice

Hiring Range

$14.31 - $14.88

Priority Application Date

For full consideration, please apply by 2025-06-17. Resumes will be accepted until position is filled.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

Performs a variety of office management and clerical duties, including data collection and record keeping, and updates and maintains Talent Search online media sites. Courteously greets walk-in office guests and works with participants as needed. Encourages participants to continue in and graduate from secondary education and enroll in post-secondary education or reenter programs of education.

Required Qualifications

High School / GED (degree must be conferred on or before agreed upon start date) Minimum of six months’ experience working in a customer service environment.

Minimum of one year working in a secretary / administrative support position.

Certifications, Registrations, and / or Licenses :

• Valid Oklahoma driver’s license.

Skills, Proficiencies, and / or Knowledge :

Preferred Qualifications

Essential Job Functions :

1. Handle primary office communications.

2. Personally greet and assist Talent Search current and potential participants, adult students and veterans.

3. Design and produce forms required for the effective functioning of the program as assigned by the Project Director.

4. Assist the Project Director in preparing and gathering data for the Annual Performance Report / Review (APR) required by the Department of Education.

5. Create and maintain individual participant files for program participants.

6. Enter / Update data from individual files in the data base on a regular basis.

7. Create and maintain tracking database of yearly graduates.

8. Maintain organization of office supplies, materials, and records and inventory of equipment.

9. Schedule / arrange yearly campus visits for the target schools and cultural / rewards activities.

10. Schedule vehicle for monthly visits and rooms for campus workshops.

11. Produce, copy, and organize workshops materials.

12. Prepare mailings for recruitment and other program purposes.

13. Assist the Project Director with record-keeping requirements.

14. Keep minutes of bi-weekly staff meetings.

15. Performs on-going evaluation of the effectiveness of the programs services and monitoring of all program objectives, participant retention and activities.

16. Help with the transportation and / or supervision of students at program events, when needed.

17. Completes all mandatory training and participated in a minimum of two professional development each year.

18. Performs other duties as assigned. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Working Conditions :